EDICOM Expert Analysis : Facturae

FACTURA-e: Electronic invoicing with the Spanish public administration:

For the first time ever in Europe, the adoption of Directive 2001/115/EC set out a legislative framework to regulate invoices transmitted and preserved by electronic means, establishing guarantees of their content integrity and authenticity of origin as generic requisites for their acceptance. Since then, each of the European member states has adopted different approaches to achieve these guarantees, including the Spanish state, which has been characterised in recent years by discrepancies in the requirements for electronic invoicing between the public and private sectors.

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EDICOM is to take part in a pilot project for the exchange of electronic invoices with the Italian Public Administration

As suppliers of the Italian Public Administration will soon have to issue and send invoices in electronic format, a pilot project has been developed based on a Data Interchange System for electronic invoicing. EDICOM is taking part in this project, contributing its extensive experience in the exchange of B2B, B2C and B2G electronic invoices.

The Italian Public Administration has recently launched a pilot project that aims to test a Data Interchange System for electronic invoicing, through which suppliers of the Italian Public Administration will soon have to send electronic invoices.

Various Italian PA bodies (Sogei, the Italian Inland Revenue, DigitPA, etc.) are taking part in the project, as well as companies, such as EDICOM, specialised in transmitting and managing electronic invoices.

The tests being performed involve the exchange of invoices in XML format, with digital signatures.

In terms of e-invoicing, EDICOM is a pioneer in the certification of paperless billing solutions, as governed by EU Directive 2006/112/EC (formerly 2001/115/EC). EDICOM’s solutions are certified in numerous European countries, where the EU directive has been implemented through national standards. Furthermore, since 2008 EDICOM has been a Certification Authority and Time Stamp Authority for Europe.

The EDICOM platform supports various security models (S/MIME, HTTP/S, SECURITY EDIFACT ISO9375-5, XML Dsig, XadES, etc.), all based on X.509v3 certificates. By definition, these systems guarantee the confidentiality, integrity and non-repudiation of contents, as required by EU Directive 2006/112/EC with regard to “paperless bills”.

Characteristics of electronic invoice management and storage solutions:

  • Partner-/content-based configuration
  • Validation of the conservation of invoices in their original format.
  • Guarantee of the storage of information proving the authenticity of the origin and the integrity of the contents of each invoice (digital signature and time stamp).
  • Accessibility and readability of documents throughout the storage period required by law.
  • Multiple security models supported – S/MIME, HTTP/S, SECURITY EDIFACT ISO9375-5, XML Dsig, XadES, etc. – in compliance with the requirements of EU Directive 2006/112/EC.
  • Filing of the certificate and signature linked to the document.
  • Checking the validity of the certificate upon issuance and reception.
  • Automatic certificate management support. Automatic dispatch and loading of certificates (public key).
  • Warning messages notifying the impending expiration of certificates.
  • System for the display, selective search, copying and printing of invoices in both the original and readable format.
  • Generation of invoices in PDF format.

 

EDICOM launches its GS1 approved electronic data catalogue

GDSN

 

EDICOM, the international EDI solution and e-invoice provider, has launched the EdicomData service, specifically designed to synchronise product data between suppliers and distributors.

Edicomata has passed GS1 international interoperability tests, and operates as a data pool connected to the Global Data Synchronization Network (GDSN). This simplifies transactions, enabling users to synchronise their product database with those of any partners logged on to any GS1 certified electronic catalogue. 

What is the Global Data Synchronization Network?

Any commercial relationship is based on the ongoing exchange of information on products and services to be bought and sold. This information is mostly stored in a company’s computer system in the form of a database, with specific fields for price, measurements, colour, sell-by date, etc.

This is why flexible and efficient systems are essential to enable suppliers and distributors to update their product information libraries, and this requires an information processing system that allows the sender’s and receiver’s databases to be synchronised and updated.

The Global Data Synchronization Network meets all these requirements by establishing data pools, or globally networked electronic data catalogues.

This has prompted EDICOM to develop EdicomData, a GS1 approved electronic data catalogue that allows trading partners connected to any GDSN network Data Pool to synchronise their product data sheets.

In addition, EDICOM’s electronic data catalogue includes a number of special features that highlight the scalability of our solution, which is designed to be implemented with different environments.

  • The integrated environment allows data updating and uploading processes to be automated in internal management systems via flexible, direct and secure connections between the client’s ERP system and the EdicomData electronic data catalogue.
  • Users have direct access to a portal where they can upload information on their products using simple data entry screens designed according to GS1 requirements.

Advantages for companies using EdicomData:

  • Updates information on articles in electronic catalogues in real- time.
  • Provides more accurate, error-free orders.
  • Provides more accurate, optimised deliveries.
  • Eliminates language and cultural barriers by categorising products according to standardised criteria (different measurement systems, weights, etc.).
  • Saves costs and reduces administrative workload by automating product data receipt processes.
  • Communicates directly with your business partners without the need to involve costly local agents.
  • Optimises planning of short and medium term production processes.
  • Reduces administrative workload. Sales teams can focus on promoting and selling your products.

Edicom updates its proprietary Ediwin XML-EDI Server software

 Edicom has released version 6.0 of its proprietary Ediwin XML-EDI Server software, replacing the previous version 5.0.

EdiwinXML/EDI Server- 6.0 has already been integrated into EDICOM’s technology infrastructure through which it provides ASP-SaaS driven electronic data transfer and e-invoicing services.

EDICOM’s ASP-SaaS-driven EDI solutions are both transparent and easy to use. They save users the expense of purchasing costly in-house software or hardware. All the resources needed, such as electronic data interchange software, are housed on EDICOM’s technology platform.

This means that all EDICOM clients with access to ASP-driven EDI solutions (i.e., housed in EDICOM’s private and secure facilities) already enjoy the advantages of the updated software. Software updates are one of the commitments included in EDICOM’s Service Level Agreement entered into with its clients.

Our users now have access to a new, more robust solution, with added features:

  • Software developed entirely in JAVA to support different operating systems such as LINUX/WINDOWS with 100% stability.
  • Greatly increased performance and productivity for large- volume transactions.
  • Improved stability and robustness thanks to a 100% data base-supported message structure.
  • Streamlined and improved integration and mapping processes with users’ ERP system.
  • Updated electronic invoicing processes which incorporate new international signature systems.
  • More data input forms to choose from, with greater flexibility.
  • More ways to customise your online user environment.