Government aims to revive past initiatives to encourage use of Electronic Invoicing in Spain

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Spain, June 28, 2013 – Following today’s Council of Ministers, Spain’s Vice President Soraya Sáenz de Santamaría announced that in the next few days the Government will approve the draft bill on Electronic Invoicing and creation of the Accounting Record.

This initiative is framed within the recommendations set forth in the Commission for the Reform of Public Administration (CORA) report, and is part of the package of measures being promoted to encourage savings and efficiency measures in the Spanish administration.

Fostering electronic billing in particular has a twofold objective within this package of initiatives: On one hand, to protect the supplier or service provider, since the system provides better guarantees of delivery and payment transactions, and on the other, “to roll out information and communications technologies” in order to boost “the productivity and competitive edge of the Spanish economy”, as outlined in the report.

Prior to publication of the draft Bill, two of its principal guidelines have already been announced:

  • Mandatory use of electronic billing as of January 15, 2015 in invoices for sums over 5000€
  • Obligatory use in “companies providing services of special financial importance”

Some former initiatives that already aimed to promote electronic invoicing:

Initiatives to encourage the use of electronic billing based on public administrations and their relations with their suppliers are nothing new. Six years ago, Order 2971/2007 already governed the general standards whereby bills in electronic format are accepted by the General State Administration and its dependent public bodies. Article 5 of said regulation specified the need to use an advanced electronic signature to ensure the integrity and authenticity of the electronic documents.

Likewise, the order also described the format in which these invoices should be issued, and under the name Facturae, laid down syntax and processing rules in line with W3C – Extensible Markup Language (XML). Today, 3.0 is the current version of this electronic billing model, while version 4.0 has been in its draft phase since September 2011.

Moreover, Law 30/2007, on contracts with the public sector, explicitly sets 1 August 2009 as the deadline date for the General State Administration to be ready and able to receive and process electronic invoices from suppliers and service providers.

These circumstances determined the need for important investments by the Administration’s different suppliers and creditors in order to prepare their information systems to issue Facturae by the date indicated. The truth of the matter is that in January 2009 there was still no pickup point where the electronic invoices issued by suppliers of the General State Administration should be sent.

The subsequent publication of European Directive 2010/45/UE on electronic invoicing, whose transposition deadline was set as January 2013, left those initiatives already up and running even more in suspense, pending analysis of how this Directive should be adapted to Spanish legislation.

The future of electronic billing becomes clearer

On 1 December 2012, the Official State Gazette published Royal Decree 1619/2012 of November 30, which developed and transposed Directive 2010/45. Adaptation of the directive did not involve major changes to Spanish laws, which in practice allowed the transposition to take place with only slight adaptations to the legislation currently in force to date.

In parallel, Central Government has carried out investments in technology to define the single reception point for invoices from suppliers and service providers, which should facilitate the rollout of reception systems in the administrations.

All these situations, along with the initiatives carried out in Spain since 2007, set out a solid base that paves the way.

The draft Bill announced today by the government seems to be based on solid foundations that should be able to ensure the rapid uptake of digital invoicing by businesses and public administrations.

Other related Edicom publications:

Facturae Expert Analysis

Transposition of Directive 2010/45 EU to Spanish legislation.

EDICOM publishes two new corporate profiles on Facebook and Twitter

 

EDICOM is spreading awareness with the launch of two new corporate profiles on social networks. The aim is to provide clients and communication media with an online space where they can find information on the latest developments from our company and the B2B technology sector.

Our Linkedin profile is now joined by a corporate page on the Facebook and Twitter social networks.

On the EDICOM Facebook page you can get to know the professionals that make up the EDICOM team on both fronts, professional and social, while if you follow us on Twitter you will have access to the latest news from the company, as well all the new technological and legislative features appearing in the sector.

EDICOM communication platform 2.0

The social and professional network profiles are now enhanced by an informative Content Portal publishing information of great value to our clients and sector communication media. On this platform, you can find different analyses of the new B2B solutions coming onto the market, interviews with experts from EDICOM, or interesting articles on the latest developments in the B2B technology sector.

Join the EDICOM community:

Subscribe to Linkedin.

Sign up to our Press Room.

Follow us on Twitter.

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Our processing solution for electronic appraisals is now ready

Our electronic appraisal management solution is in full swing, engaging in message construction trials, schema validations and Web Service communications with the Federal Mortgage Society (SHF), to ensure that our solution is 100% in line with current Mexican legislation.

In February 2012, the Federal Mortgage Society published a series of new rulings in the Federation Official Gazette concerning the regulations affecting valuation units and professional property appraisers, designed to modernize processes in the sector.

The new regulation develops a framework that makes it possible to carry out procedures and communications by electronic means that were previously done only on paper, with identical legal validity and better guarantees of security and administrative efficiency.

EDICOM Electronic Appraisals: Solution 100 % operational

EDICOM has initiated communication and validation trials with the Federal Mortgage Society authorities and the results so far are satisfactory. Following this test phase, we can offer our customers a solution for the creation, validation and storage of electronic appraisals with all the requirements stipulated by the SHF so that the documents issued will have identical legal validity to their counterparts on paper.

This is possible thanks to a powerful technological infrastructure that enables file transformations, integration with client software and exchanging documents with the SHF or an interested third party (banking entities).

Being constituted as an accredited Certification Service Provider (CSP) by the Economy Secretariat, Edicom provides valuation units with secure electronic identification mechanisms (e-certificates) that allow them to engage in activities where electronic signature replaces the handwritten with identical legal assurances, one of the basic requirements demanded by the SHF.

Additionally, we provide the NOM151 service, whereby valuation units obtain the “official record” of the electronic appraisal, which is stored under maximum security conditions in the EDICOM Data Centre.

Compliance with these legal and technical procedures means that 100% of the documents are processed from a single platform with no need to rely on third-party applications, providing the framework with special security and confidentiality conditions.

To find out more about our solutions, click here.

If you are a Valuation Unit or professional property appraiser, we urge you to contact our sales team to consider the rollout of a new electronic system, certified by the SHF, which moreover brings major administrative and financial advantages.

EDICOM becomes official PAC for SAP Business One application in Mexico

 

EDICOM maintains a collaboration agreement with SAP Mexico, leader in the development and rollout of business management applications, making us an official CFDI stamping service provider for their SAP B1 solution.

This is a highly significant strategic alliance in the new electronic data transfer technology sector, with two great companies joining forces to make B2B operations between companies possible.

Collaboration between the two companies in rolling out this project began in late 2010, with the system going live halfway through 2011, when SAP finished developing the CFDI stamp management module for their SAP B1 application.

Integration of the stamping service with the SAP platform is currently fully up and running and the experiences of the more than 200 clients making use of the system are totally satisfactory.

DOWNLOAD COMPLETE ANALYSIS

EDICOM Expert Analysis: Official PAC for SAP Business One in Mexico

 

EDICOM holds a collaboration agreement with SAP Mexico, leader in the development and rollout of business management applications, making us an official CFDI stamping service provider for their SAP B1 solution.

In order to cover the particular needs of the electronic billing model in Mexico, SAP B1 has an e-invoicing module that connects to the EDICOM CFDI stamping platform, which as a PAC (Authorized Certification Provider) approved by the SAT (Tax Administration Service), is authorized to provide a comprehensive solution that covers all the technical and legal requirements to issue perfectly valid invoices.

Download the analysis (English).

Download the analysis (Spanish).