GS1 Costa Rica certifies EDICOM’s Electronic Billing solutions

EDICOM recently obtained the GS1 Costa Rica certificate as provider of electronic billing solutions valid for operations in the country in accordance with the requirements set forth in resolution DGT 02-09.

The Electronic Invoicing system in Costa Rica is still at an early stage of development, and revisions are anticipated of a model that bases the issuing of this document on an electronic document which guarantees its integrity and authenticity by means of digital signature, in line with the PKCS#7 standard and in signedData format.

Costa Rica now joins the list of countries that incorporate specific rulings on electronic invoicing, although so far no obligations for its use have been laid down, as occurs in other American countries such as Mexico, Argentina Brazil. The Directorate General of Taxation nevertheless intends to make it mandatory as of 2014, extending it to professional services in the first instance.

The decision to incorporate electronic billing is in the hands of Costa Rican businesses, as the aim of the regulation developed is to standardize and harmonize digital invoicing in the country in preparation for possible imposition of its use, due to start from next year, as noted in the previous paragraph.

EDICOM, with a strong presence in Central America, has a foothold in Costa Rica through various electronic data interchange (EDI) projects for different clients. We are also one of the most important technology providers for electronic invoice issuing and integration solutions, and take part in several working groups that have defined the digital invoicing management model in scores of countries.

This knowledge, and the capabilities of our international electronic invoicing platform, enabled us to gain the GS1 Certification as Provider of Electronic Billing Solutions for Costa Rica.

 

One step closer to electronic invoicing in Spain

On July 16th, the Official Gazette of the Courts published the Bill on the promotion of electronic invoicing and creation of the accounting record for invoices in the Public Sector. The aim of this initiative, framed within the Public Administration reform plan, is to improve the competitive edge and efficiency of businesses while reducing administrative burdens.

According to government forecasts, the rollout of electronic billing could mean a net annual benefit for the General State Administration of 51 million euros. Moreover, it would save 2.3 million on paper, to which should be added the positive environmental impact entailed.

Once the law is approved, as of 1st January next year, the Public Sector should already be operating with a new invoice processing procedure. All Administrations will have an accounting record of receipts, whose managers will forward the information on invoices received to the Tax Authority. This will allow immediate knowledge of the real economic situation, making it possible to set budgets more in line with the actual situation, and public accounts would consequently be more reliable.

For suppliers, the changes will not come into force until January 15th 2015, according to forecasts. As of that date, the electronic invoice becomes mandatory for all those individuals who must file returns electronically under the tax regulations, although the Administration may waive this requirement for documents representing amounts below 5000 euros.

With the new law, suppliers must submit and transact their receipts electronically via a general entry point for electronic invoices to be used by all Administrations. This will leave a record of the delivery date and means greater protection, since in the event of delayed payment by the Administration, the corresponding interests would need to be paid.

Another change in the wake of approval of this new law will be more streamlined invoice processing, thanks to the new technologies, while the use of instruments such as the digital seal and signature will enhance procedural security.

If you would like to find out more about the rollout of electronic invoicing in Spain, click here to access the Draft Bill published in the Official Parliamentary Gazette (http://www.congreso.es/public_oficiales/L10/CONG/BOCG/A/BOCG-10-A-55-1.PDF).

Here, you can also consult initiatives carried out in recent years to encourage the use of electronic invoicing (newsroom.edicomgroup.com).

Everything about CFDI (Mexican Electronic Invoice)

As of 1 January next year, the CFDI will be the mandatory schema for electronic billing in Mexico, according to the 2nd set of Amendments  to the Omnibus Tax Ruling (RMF)  approved by the Tax Administration Service (SAT).

This new system will mean the total disappearance of the previous electronic billing model, CFD, the scheme with which hundreds of Mexican companies still operate. Moreover, this modification increases the number of taxpayers that will have to use electronic invoicing.

The main difference between CFD and CFDI is that the latter stipulates the outsourcing of an Authorized Certification Provider (PAC) charged with validating the invoices before forwarding them. The CFDI is thus a more secure billing scheme that makes it possible to carry out the processes automatically.

Unlike with the CFD, it will no longer be necessary to request the folio and serial number of each invoice, or declare the receipts to the SAT, as the Authorized Certification Provider will be responsible for these tasks.

If you would like to know more about the changes involved in the CFDI, simply download the White Paper, where we also explain the steps to follow to migrate to the new electronic billing scheme.

How to choose your cloud provider?

Although 2014 is set to be a key year for cloud computing (newsroom.edicomgroup.com’s POST), there are still some companies afraid to make the leap to the new platform. Outsourcing software and hardware in the cloud, as well as the human resources needed to keep it updated and in proper working order, gives rise to insecurity in some users, who also worry about breaches of their data protection.

These issues are not trivial. Choosing a suitable service provider is crucial to achieve maximum benefit from cloud-based solutions. In this sense, there are some aspects that all of you who may be thinking about getting into cloud computing should take into account:

  • Choose a cloud that suits your needs. There are specialist platforms designed to set up a management applications infrastructure, to build corporate intranets or company desktop solutions. But there are also others designed for specific B2B e-commerce applications, such as the EDICOM platform.  When you know what type of cloud is the best for your company, study the range of service providers available.
  • There are guarantees, and if they are in writing, so much the better. Getting into the cloud will most likely mean delegating some critical aspects of your company’s management to your provider. It is therefore important, before taking this step, to check out the service availability and how you will be compensated in the event of failure. This is what is known as a SLA (Service Level Agreement), a document whereby the supplier undertakes to provide the service in a certain way and with some minimum guarantees.
  • Ask them to keep you regularly informed on the degree of service compliance. This is a good way to periodically ensure that your provider is doing everything set down in the SLA. Moreover, it will let you know about any incidents that may have occurred and how they were handled.
  •  Ask about the communications services that your provider has rolled out. Some of the most relevant questions are the Internet service provider, the dedicated bandwidth available and the data processing capacity and data connections they are able to guarantee. In this sense, what interests us depends to a great extent on the use we are going to make of the infrastructure: outsourcing cloud computing services that you need to access frequently to administer your own network infrastructure services is not the same as contracting specific services that call for the exchange of massive amounts of information, involving the delivery and downloading of important volumes of data, as would be the case in cloud solutions for EDI or electronic billing.
  • Make sure that your provider’s systems architecture is suitable for your needs. Check that they have disaster recovery centres, redundant services or data centres running in active-active mode that guarantee service availability.
  • Find out about how protection of your data is guaranteed. Ask about the procedures for information storage and retrieval of information when faced with possible contingencies; find out how often security backup copies are made and how long it takes the service to get up and running again in the event of possible crashes. These issues must be dealt with, and ideally your suppliers should hold specific certification such as ISO27001, ISO2000 or ISAE3402 (formerly SAS70).
  • Look for scalable service in line with your needs. Bear in mind that the service your company needs today may not be the same as it needs tomorrow, and ideally your provider should be able to meet your needs at any given time. Before making the move to the cloud, find out how your IT infrastructure is extended to ensure that your current and future needs will be covered.
  • Protect your data. The provider you hire must guarantee that the data you leave in their hands are protected. In many cases, this information may be highly sensitive for you or your business, so, if you deem it advisable, confidentiality agreements may be in order.

If you control these issues, your company can fully exploit the advantages offered by cloud solutions: from lower economic and labour costs to the simplification of administrative processes.

EDICOMNet connects with key health services in Germany and Austria

EDICOM is extending connectivity of the value added network EDICOMNet for health sector clients in Europe. This is made possible through the interoperability agreement reached with HBS (Health Business Solution), a B2B platform for the healthcare sector with a strong presence in Germany and Austria.

HBS (Health Business Solution) is a technology services platform for business communications and logistics already well established in northern Europe, particularly in Germany and Austria.

Among its clients are some of the largest hospitals and health services in the northern European region, which it provides with an electronic system for the exchange of business documents.

In this context, the agreement reached allows the key laboratories whose EDI services are provided by EDICOM to connect quickly and safely with the most important hospitals in Europe. This way, the main beneficiaries of this recent collaboration between these two EDI service companies will be the thousands of health sector users exchanging electronic documents on a daily basis.

With this important agreement to further extend EDI technology communications in the European health sector, EDICOM reinforces its position as one of the most widely established providers of EDI solutions and services providers on the continent.

Interoperability agreement framework

The agreement signed between EDICOMNet (EDICOM’s value added network) and HBS Centre (Health Business Solution GmbH network) provides for opening of the connection mechanisms necessary for both value added networks to exchange data in structured format, at the request of either party.

Communication between the two EDI infrastructures takes place through gateways implementing the AS2 (Applicability Statement) communication protocol. Connections via AS2 servers are communications with high-level security, since they use digital certificates to identify the servers interchanging the data and apply coding techniques to encrypt the commercial transactions exchanged between the platforms.

The agreement is open and allows data interchange through any type of documents in electronic format. In line with the particular features and working practices in the European health sector, the business communication flow is focused on the exchange of:

• Purchase Orders

• Despatch Advices

• Electronic Invoices

 

Global interoperability

EDICOMNet is EDICOM’s value added network, a powerful communications infrastructure where our more than 10,000 clients exchange over 300 million business transactions annually.

It is one of the world’s most powerful private networks, with a high degree of interoperability with leading industry networks. In this global spirit of service, we have consolidated this significant interoperability agreement with HBS, which marks an important breakthrough in B2B communications between major health sector stakeholders and highlights the good relations between the companies in reaching agreements that benefit their clients.

With this dedication to service, EDICOM maintains more than 40 interconnections with some of the major VANs worldwide, ensuring global interoperability with virtually any trading partner. Some of the networks with which we have interoperability are: GXS, Sterling Commerce, Nubridges, Intesa, Easy Link, Tivit…etc.