EDICOM opens new international office in Colombia

The EDICOM Group continues its international expansion with the opening of new premises in Colombia. The Bogotá office is number eight for the company, which has a strong physical presence in Europe as well as America and provides service to over 13,000 clients on all five continents.

With the inauguration of the new headquarters, EDICOM consolidates an internationalization trend that began 15 years ago. In 1999, the Valencian company crossed the Atlantic to launch its first office in Mexico. Since then, this subsidiary has grown to become a leading company in its sector. In fact, it was the first Authorized Certification Provider approved by the Tax Administration Service.

In addition to the Mexico office, EDICOM also has another two in Brazil and Argentina, so now that the Colombia office is up and running, the Group has four bases in Latin America. But the company’s presence in the Americas now reaches even further. In 2008, EDICOM opened its fifth international office in the city of New York with a view to providing greater service to the large US multinationals with business interests in Europe and Latin America.

The other 3 group offices are in Europe. The Head Office is located in Valencia (Spain), where the company was set up nearly two decades ago. Along with these, EDICOM has 2 more subsidiaries, located in Italy and France, allowing it to cover all the European market’s needs.

The opening of the Bogota office is yet another sign of EDICOM’s commitment, not only to customers from Colombia, but also with more than 13,000 companies around the world that rely on the group. This new base of operations will help reinforce the international EDI and electronic billing services provided by the company for the past 20 years.

Edicom SAS

Centro empresarial Sarmiento Angulo

Calle 26 #59-51 Oficina 308 Torre 3

CP: 111051 Bogotá DC

Contact form

 

How to cut down paper volumes in the office?

Over thirty years ago, in 1978, IT expert Frederick Wilfrid Lancaster published his work Toward Paperless Information Systems. Even in those early days, the author foresaw a society increasingly free of paperwork due to the rapid technological changes taking place. The truth is that nowadays we have a large number of tools at our disposal that enable us to cut down the use of paper, both at home and in the office.

The digital age provides us many opportunities that are highly beneficial, especially in the workplace. Less paper means less spending, not only for the savings on raw materials, but also by cutting costs involved in storage, printing or sending. Less paper results in an increase in productivity, as digital processes are usually linked with automation of tasks. And finally, less paper means a significant reduction of our environmental footprint.

However, despite the great breakthroughs and advantages involved in digitalization, many companies are still groaning under the paper burden. To break this trend, we propose some technologies that will help reduce the volume of paper used in the office while streamlining operations:

  • Cloud computing The cloud is probably one of the greatest developments that have come about in this area. Large companies can now use it to manage and store their files online, with no need for printing or physical safekeeping. But cloud computing can also be a great help to us at home. Through simple tools such as Google Drive we now have the option of saving our documents and being able to access them from anywhere.
  • EDI is a standardized system for sending and receiving documents between companies. Orders, despatch advices, inventories and invoices, etc. are shared securely between the different trading partners, with no need to resort to traditional printing and sending. In addition, thanks to the use of a standard language, the information is automatically integrated in the internal management systems or ERP.
  • Electronic invoicing E-billing is one of the fastest-growing initiatives in recent times. Countries around the world have taken steps to encourage its use, among other reasons due to the financial savings involved. We must bear in mind that the rollout of this system in businesses also means an open door to e-commerce.
  • Scanner Digitization of documents by scanning is nothing new, but it can be very useful to avoid making unnecessary photocopies of paper documents. For example, if we need to share a file with someone, scanning and sending it by e-mail is almost always the best option. And on most occasions the other person will also prefer to read it on their PC screen. This is why we should never forget the golden rule: stop and think for a moment before clicking that print button!

New healthcare material coding system in USA



The FDA (Federal Drugs Administration) has regulated the coding of medical devices in the USA, creating a unique identifier for each article, known as the UDI (Unique Device Identification). A centralized database called GUDID (Global Unique Device Identifier Database) will record all the medical material referenced by the UID.


WHAT IS THE UDI?

THE UDI is the unique identifier for each item, and consists of two parts:
    – DI (Device Identifier): Set part for each article
    – PI (Production Identifier): Variable part for each item, which may contain expiration dates, batch or lot number, SSCC, etc.

WHAT IS THE GUDID?

The GUDID is the database where all medical supplies and medicines are recorded, indexed by UDI. It will include the basic information on the item, such as description, contraindications, dosage, etc.

This database is maintained by the Food and Drug Administration (FDA). Manufacturers must supply the GUDID with the information on their articles, and they will have three ways to do so:
– Through the web provided free of charge by the FDA
– Via the web-service providing integration based on HL7 files (XML defined in USA for the health sector)
– Through GDSN with a specific extension for the purpose.

START-UP TERMS

The FDA has set out different dates by which the different medical articles must be encoded with the pertinent UDI, depending on the article type.
– 1 year after publication of the final ruling (September 24, 2014)
– 2 years after publication of the final ruling (September 24, 2015)
– 3 years after publication of the final ruling (September 24, 2016)
– 5 years after publication of the final ruling (September 24, 2018)
– 7 years after publication of the final ruling (September 24, 2020)

There are three types of medical supplies, according to the level of controls to be applied by the FDA to ensure the safety and effectiveness of each medical item.

You can access the classification of medical items via the following link: http://www.accessdata.fda.gov/scripts/cdrh/cfdocs/cfpcd/classification.cfm

Find out the product classifications as indicated on the FDA website: http://www.fda.gov/%20MedicalDevices/DeviceRegulationandGuidance/Overview/ClassifyYourDevice/default.htm

 

EDICOM to sponsor e-AWB Workshop held by IATA in Santiago, Chile

On 22 September, the International Air Transport Association (IATA) is holding an e-AWB workshop in Santiago, Chile. The Airlines taking part will also be accompanied by Chilean Freight Forwarders, GHAs and Warehouses.

Discussions at the meeting will deal with aspects related with implementation of the e-AWB electronic guide and the global, regional and local objectives achieved in the first half of 2014.

Participants will also have the chance to hear about solutions from some airlines that have already successfully rolled out the e-AWB in other markets, as well as updates relating to signing of the Multilateral Agreement and tips on e-AWB and the exchange of information for its implementation.

The event takes place:

Day:

22 September 2014

Time:

09:30am – 12:30pm

Place:  

LAN AIRLINES S.A.

Corporate Building / Corporate Headquarters

Avenida Américo Vespucio Sur 901

Renca, Santiago, CHILE

Tel: (56) (2) 565 2525.

 

E-Air Waybill (e-AWB)

E-air waybill is the air freight document, similar to the bill of lading in maritime transport. It constitutes a contract between the airline and the exporter / shipper, including the transport terms and conditions, instructions, description of the goods, etc.

For further details about the e-AWB:

http://www.iata.org/whatwedo/cargo/e/eawb/Pages/index.aspx

Murcian Health Service ready to receive e-invoices

The Central Health Services of the Spanish public system have to manage a high volume of resources to ensure the attention to citizens. In some cases, this organizational task becomes especially complicated, mainly due to the vast dimensions of the service. The solution to the problem is found through information technologies.

With the rollout ofEDI technology (Electronic Data interchange), public health services can safely and directly exchange error-free business documents with suppliers, such as orders, despatch advices or invoices, which affect supply chain automation and so have a positive effect on the quality of the service provided to the citizens.

This technology is now increasingly relevant, with theentry in force on 15 January 2015, of Law 25/2013, which requires all health services to set up systems that allow the reception and processing in electronic format of all invoices received from their suppliers.

The Murcian Health Service, affected by this Law, is ahead of the times specified by law, and has launched its platform for receiving and managing electronic invoices in Facturae format, placing their trust in EDICOM’s technology and expertise in the rollout of systems for e-billing with the Administration.

MURCIAN HEALTH SERVICE FACTURAE PLATFORM

Through the Murcia Region portal, the Murcian Health Service offers its suppliers a platform for the processing of invoices by electronic means, fulfilling the criteria of Law 25/2013, such as the receipt of invoices in Facturae 3.2 format and the creation of a general point of entry for invoices, where the documents will be received and registered.

The platform offers two connectivity systems for suppliers, either by accessing and managing the documents through a web portal, or automatically through the integration services provided by the EDICOM Communications Hub.

The platform is currently already up and running and the connection tasks to link up all suppliers of the Murcia public body with its general entry point for invoicing are well underway, so it is highly likely that they will all be ready before the set deadline of January 15, 2015.