Learn more about the Fiscal Note for Consumers


Due to the new electronic billing regulation designated Nfc-e, , all points of sale must communicate with the Sefaz (Tax Agency), just as they did with the Nfe. It is already mandatory in eight states and will be adopted in the remaining eighteen over the next 24 months.

The NFC-e or electronic invoice for consumers entails several benefits and added values for your company, simplifying procedures:

Saving

  • The use of official Electronic Invoice Issuing Equipment (ECF) is no longer required.
  • Any printer, thermal or laser, may be used without prior authorization by Public Administrations.
  • Compliance with current obligations (Download printout Reduction Z and Reading X, Summary Map, Seals, Revalidation, Notification of Incidents, Cessation, etc.);
  • Outlay on paper significantly reduced;
  • Use of unaccredited paper, with less storage time requirements;
  • Exemption from technical audits.

Streamlining

  • NFC-e transmitted to Public Administrations in real-time;
  • No need for software approval by Public Admin.;
  • No prior authorization required for hardware used;

Flexibility

  • Flexibility of future expansion of points of sale in periods of intense business activity, without prior approval by the Public Administrations;

Innovation

  • Possibility of using new mobile technologies (issuance via tablets and smart phones);
  • Integration of physical and virtual sales platforms.

 

Taxpayers now required to issue tax withholdings document electronically by January 31, 2015

Documento electrónico de retenciones

The SAT, through point I.2.7.5 of the Omnibus Tax Ruling for 2014, establishes the obligation to issue the certificates of retentions (withholdings e-document) for all taxpayers who issue digital invoices online including information on withholdings and payments for tax purposes.

Businesses and taxpayers may issue the e-document with their retentions on an annual basis by the 31 January, 2015 deadline for the issuing of withholdings pertaining to tax year 2014.

 

What is the electronic withholdings and payment information document?

An e-document that contains the information on the withholdings and payments made by taxpayers. This is constructed on the basis of a set of general tax data, to which complement is added with the corresponding tax in each case.

This way, taxpayers must generate a standard XML file with the information required for each item subject to withholding taxes set forth in the withholdings catalogue published by the SAT.

The receipt must be submitted to an Authorized PAC for incorporation of the digital tax stamp that certifies it, prior to its declaration to the SAT. Finally, the receipt is sent to the receiver so that they can present it as required for tax purposes.

 

EDICOM integral solution

EDICOM, as an Authorized Certification Provider (PAC), can supply an integral solution to automate the entire process of issuing e-documents with information on tax withholdings and payments.

This way, our software takes the data needed to build the XML directly from your ERP or accounting system, then stamps it and submits it to the SAT, before forwarding the receipt to the receiver of the withholdings. Our CFDI issuing platform provides a significant added value with the storage system for invoices under Official Mexican Regulation NOM-151-SCFI-2002.

From EDICOM we urge you to contact your commercial adviser as soon as possible, given the proximity of the deadline (January 31, 2015) for presentation of withholdings pertaining to the year 2014.

 

E-invoicing makes headway in Ecuador

Factura electrónica obligatoria en Ecuador a partir de Enero de 2015

January 1 is the next important date scheduled in the e-invoicing rollout schedule in Ecuador. Although this system has been operating on an optional basis since 2012, this year the Internal Revenue Service (IRS) issued a ruling making it compulsory for different taxpayer groups, with the aim of expanding its use to increase cost savings and combat tax evasion.

Throughout 2014, thousands of businesses have begun using electronic invoicing, in two stages: one in August and the other in October. Now, in just over a month it will be the turn of the last private sector group affected by the regulation. This group includes all those special taxpayers that did not migrate by the previous deadlines, i.e. self-printers, companies trading via Internet and taxpayers engaged in economic activities for export.

On the same date, January 1, 2015, the rollout of e-invoicing in the Administration will commence. Public companies, mixed economy businesses and public sector financial institutions will be the first to take this technological leap. Subsequently, two other groups related with the public administration area will still have to migrate.

In general, it is anticipated that rollout of electronic billing in Ecuador should be completed by July next year. By then, the IRS calculates that more than 13,600 taxpayers will use this system. Thanks to this, trade relations will be streamlined, at the same time as productivity and savings are increased. This is because this new system almost completely automates the procedure and slashes the costs of printing, sending and storing documents.

The advantages offered by electronic invoicing have become a priority in countries worldwide. European Union countries and several states on the American continent such as Mexico, Chile and Brazil have all taken similar steps to Ecuador’s to encourage the use of this system.

 

How to issue an electronic invoice?

EDICOM has developed an international electronic invoicing platform that enables you to create, send and store the electronic invoice in accordance with the requirements set forth in Ecuador. This process takes place automatically, so companies save on the time usually given over to these administrative tasks.

Rolling out electronic invoicing is quick and easy. All Ecuadorians taxpayers who want to can take up this new electronic system, even if they are not among the groups that are obliged to use it to issue their billing. In this post, we explain what e-billing is like in Ecuador and how to implement it.

How to control the supply chain with an EDI solution

atelier sur la mise en œuvre d’une solution EDI dans un contexte national et international

Within the next few days, the latest edition of Supply Chain Event, the biggest international trade fair on IT Solutions for supply chain management, kicks off in Paris. More than 3000 professionals will be attending from sectors such as industry, transport or commerce. As well as getting acquainted with leading technology companies like EDICOM, they also have the chance to attend various conferences offering guidelines on how to optimize their business.

On Wednesday, November 26, it is EDICOM’s turn. The company’s Director in France, Emmanuel Loury, and our Sales Manager, Léo Reboul, will be explaining how to implement an electronic data interchange (EDI) solution for companies in the domestic and international scope .

Logistics is one of the sectors that takes most advantage of EDI solutions. This is why a growing number of companies, both large and small, have decided to incorporate this system in their daily business. However, to adapt to this electronic solution and achieve total control of the supply chain, there are several aspects to take into account when it comes to starting up. We must not forget that implementing EDI in this case calls for an additional effort, as in addition to integrating processes with the clients, it is also necessary to do so with the final recipients of goods, customs authorities, etc.

The EDICOM experts’ workshop will provide in-depth details on how to approach a project of this nature to achieve maximum benefits, as already done by big hitters such as TNT, DHL or Logista. The event takes place on Wednesday from 15.00h to 15:45h in the Salle ateliers and all visitors to the fair are welcome to attend.

Supply Chain Event will be held on 26 and 27 October in the Pierre Curie Hall of CNIT Paris La Défense. As well as taking part in the workshop, EDICOM will be demonstrating all the supply chain optimization solutions at stand F35.

If you would like to attend the event and get to know EDICOM, you may do so free of charge by filling in our invitation.

atelier sur la mise en œuvre d’une solution EDI dans un contexte national et international

CFDI or Mandatory e-Invoicing in Mexico: Challenges and Opportunities

Between 2005 and 2013 in Mexico, some 10 billion electronic invoices were issued. Taking into account that these data have been growing exponentially in recent years, it is easy to suppose that this figure will have grown considerably by the end of 2014

But what is the reason for such widespread use of e-billing in Mexico? Mainly the fact that use of the CFDI, which is how the electronic tax document used to issue invoices is designated, is mandatory. Nobody can have missed the fact that the monitoring of invoices, as a support to document business transactions, will prove very useful to the tax authorities to ensure due payment of the taxes associated with every trading operation.

In this sense, the SAT or Mexican Tax Administration Service has developed a system whose principal raison d’être was to exert this control, in such a way that only those bills declared online to the SAT with the pertinent electronic certification will be legally valid for tax purposes.

But beyond the obligation, electronic invoicing provides key competitive advantages for companies: Better control systems, greater efficiencies, lower costs, shorter response times, etc. Achieving this level of efficiency calls for something more than simply issuing electronic invoices of an obligatory nature. An improvement in management processes is also required, along with greater technological development and a culture of ongoing improvement. It requires a decisive boost for e-commerce among companies in general, private individuals and public administrations, and which would be achieved largely by placing the focus on two major objectives:

 

Sending 100% of bills in electronic format

If practically 100% of invoices issued in Mexico are electronic, why are so many still printed on paper today? The paradox arises that a high percentage of these documents have to be printed out in order to reach their destination. The same technological solutions employed in the issue of CFDIs should also be prepared to receive them, thereby automating the delivery and integration of the invoices into management systems. On many occasions the problem is not so much technological as procedural, and calls for diverting the control systems based on workflows of authorizations around the document on paper towards parallel models based on electronic systems.

 

Integrating new electronic transactions

The invoice is a key document in business relations, but it is still just another and the final link in the chain.

Why not take advantage of the same technology used for issuing electronic invoices to manage purchase orders or dispatch advices in electronic format? Why not extend technology-based models such as EDI (Electronic Data Interchange)? The possibilities of keeping track of a bill with its corresponding purchase orders and delivery receipts would help to automate sending, reception and query processes and make them more efficient.

Building an electronic society is hard work, which in the case of Mexico already has a solid foundation thanks to e-invoicing. Continuing to taking steps to overcome the fiscal requirement of issuing invoices, and making it a real opportunity to make the Mexican economy even more competitive and efficient, is the big challenge that lies ahead both for public administrations and private initiatives.

This article is part of an analysis of electronic invoicing in Mexico, performed by the online magazine, The Paypers.

For the entire article, please send an email to editor@thepaypers.com to receive the E-invoicing Paypers, a premium-newsletter produced by The Paypers.