EDICOM links up with Chorus Portal in France

The connection process between the EDICOM HUB and Chorus Portal, for the reception of e-invoices addressed to the public administration sector in France, has passed all the tests carried out with the Agency for State Financial IT (AIFE). This is another step forward in the task of implementing dematerialization of invoices in France easily and automatically.

Through the EDICOM e-Invoicing solution , suppliers to French government departments can issue electronic invoices for goods supplied and public services rendered. To do this, we simply capture the basic data from the company’s ERP or accounting management system. On the basis of these data, the solution generates the invoice in the format regulated by the administration and connects to the Chorus Portal, a centralized system that will align the different bodies of the French public administration. The process is therefore totally automatic and transparent to the users.

Connecting to this centralized system greatly simplifies administrative management for businesses implementing EDI and electronic billing, and also constitutes an opportunity for those that have not yet done so but would like to optimize their billing process. This is all part of the drive towards an online paperless society, in line with the rest of the initiatives currently underway in all European states.

And although the first public administration providers will not be required to issue electronic invoices until 2017, the Chorus Portal encourages users to take up e-invoicing as soon as possible. As evidenced by the figures of the latest survey among State suppliers, 8,300 are already authorized to use the portal, most of them issuing between 10 and 1000 invoices annually.

Among the advantages of e-invoicing, they highlight the cuts in printing, storage and filing costs; quicker invoice processing times; reducing the carbon footprint; guaranteed receipt of invoices by the accounting system; and the possibility of following up the processing stages of invoices directly.

Since January 2012, State services in France have been able to accept invoicing by electronic means. This obligation applied to private public sector providers will be rolled out gradually at a later date. As of January 2017, e-invoicing will be mandatory for large businesses with more than 5000 employees. In 2018 it will be the turn of intermediate businesses, with 250 to 5,000 employees, and it will not be until 2019 when the SMEs, with 10 to 250 employees, will switch over to electronic invoicing. The process will be completed in 2020, when the obligation will also be extended to micro-businesses.

Ecuador to issue 2,000 million e-invoices a day in 2015

“Can I have your e-mail address?” This is a question repeated in Ecuador on a regular basis whenever customers ask for an invoice. Whether in a routine visit during the midday break, going to your usual restaurant for lunch, or in any business where a necessary purchase is made. The reasons this question is the gradual rollout of electronic billing in Ecuador, set to reach 2000 million e-invoices daily, as reported by the Internal Revenue Service (SRI).

So what is the outcome? If in the course of your daily routine you’ve had to provide your e-mail address, you will be ready to receive your first digital invoice, with all the advantages this entails. Thanks to the electronic invoicing system, the number of physical documents is reduced, avoiding the use of paper when complying with tax obligations and encouraging environmental friendliness.

2015 will be a year of expansion for e-invoicing in Ecuador, reaching out to 15,000 taxpayers who will switch over to using this system, compared to the 760 taxpayers signed up in 2014, according to data from the SRI. Until last November, over 134 million electronic invoices were authorized, a figure which, according to this public body, will continue to rise throughout this year.

At the end of the day, having to provide your e-mail is bound to become merely anecdotal, an everyday occurrence each time we ask for an invoice, given the inexorable progress of the e-invoicing incorporation process in Ecuador. January 1st of the new year was the deadline for the final phase of the private sector’s mandatory switchover to electronic invoicing, a process that began in August and now also includes taxpayers engaged in export activities or those making sales online, among others.

Also due to start up in 2015, the rollout of e-invoicing in Ecuador’s Public Administration will be carried out in three phases: the first began on 1st January and is currently up and running; launching of the second stage is scheduled for 1st April; and the final phase begins on 1st July.


Your e-invoice with EDICOM

With the aim of encouraging Ecuadorian taxpayers to take up e-invoicing, even those not required to do so, EDICOM has developed an International e-Invoicing Platform. Through this it is possible to generate, send and store electronic invoices in compliance with the specific demands of Ecuador. With this solution, in addition to saving paper, businesses cut down their collection times and improve administrative efficiency, as this billing process is carried out automatically.

e-Invoicing status in the Basque Country

facturae País Vasco

In 2015, the Basque Country, in a similar way to the other Autonomous Communities, sees the rollout of e- invoicing in the Public Administration.

In order to reduce the period of payment to suppliers, as the County Council of Gipuzkoa explains, electronic billing in the Basque country has been declared mandatory for all departments, although each institution has followed its own path, presenting its suppliers and service providers with a complex panorama.

At regional level, the Basque country’s administrative structure has its own General Entry Point for Invoices (PGEFe) to receive electronic invoices issued by its suppliers. However, the Basque Health Service (OSAKIDETZA), one of the agencies with the highest concentration of suppliers, has decided to develop its own Entry Point for Electronic Invoicing, independent from the rest of the Basque administration.

Moreover, the context ends up becoming particularly tricky for suppliers, as the provincial councils have also decided to opt for the development of their own platform to receive invoices directly in their own PGEFe.


e-Invoicing in Basque Country provincial councils

In the provincial scope, the councils of Gipuzkoa, Álava and Vizcaya have adopted mandatory electronic invoicing as of 15 January, the date their PGEFe came into operation, so they can now connect to EDICOM automatically. Through this platform, e-invoices are forwarded to the pertinent institutions for processing and payment. These include regional agencies, local authorities and other public bodies of the councils.


For whom is e-invoicing compulsory?

Entities that must issue and submit their invoicing in mandatory electronic format include public limited companies or corporations, limited liability companies, joint ventures or legal persons and entities that do not have Spanish nationality. Electronic billing will be optional for them in cases where the invoice amount does not exceed en €5000, as explained by the Basque Government e-Invoicing Service .

This new way of billing the administration is not mandatory for self-employed professionals and companies whose definitions not match those cited above, although they may use it if they wish to save time, money and paper, in addition to simplifying their payments.


EDICOM solutions for Facturae in the Basque country

Regardless of the complexity of implementing Facturae in the Basque country, EDICOM has a solution for connection with the different institutions when issuing electronic invoicing.

The EDICOM Public Administrations HUB enables connection with the PGEFe of the provincial councils, regional administration and Osakidetza health authority via web. This system provides an automated, unified and simplified connection for suppliers to the Basque Government.

EDICOM improves services management with ITIL and PMP certification

Some of our technical managers have obtained these certifications, testifying to their efficiency in the management and development of projects in the field of information and communication technology (ICT). They are ITIL (Information Technology Infrastructure Library) and PMP (Project Management Professional), two internationally acknowledged independent accreditations.

The PMP accreditation demonstrates the training, experience and competence of our experts to manage and lead projects. This credential calls for training and passing an examination, in addition to documenting 3 to 5 years of working experience in this area. The PMP management standard is developed by the Project Management Institute and widely acknowledged worldwide.

The aim of ITIL is to teach new procedures and practices with which to achieve greater quality and efficiency in IT management. One of the most notable points deals with service provision: continuity and availability must always be guaranteed. This working methodology enables EDICOM to comply at all times with the SLA commitment (Service Level Agreement) signed with clients.

As a provider of projects and services, EDICOM is aligned at all times with international practices in every aspect that provides an improvement to the project management life-cycle. We must bear in mind that an appropriate methodology is indispensable to carry out monitoring and follow-up tasks.

The purpose of these accreditations is, primarily, to improve the quality of service for customers. Along with these, EDICOM has obtained other approvals that guarantee the company’s working capacity and reliability. You may consult them in the web accreditations section.

“I think the way our FE operates is the most successful among all countries sharing the model”

Almost 2 months after mandatory electronic invoicing (FE) came into force in Chile, the Internal Revenue Service (SII), reports a successful sign-up campaign. According to the latest figures provided by the Department, from a potential universe of 9880 large companies, 87% are now operating with the system. This figure represents an increase of 17 percentage points compared to the 70% – some 6911 businesses – signed up at the end of October, before the legal requirement came into force.

We interview Ricardo Pizarro, Head of Taxpayer Support and Assistance and IRS spokesperson on all electronic invoicing-related issues in Chile, to find out his take on the process and what the State’s next steps to facilitate transactions among taxpayers in the B2B age will be.