Argentina heads development of pilot e-invoicing program for international trade

The AFIP head office in Buenos Aires was the venue for Argentina’s meeting with Mexico and Brazil, held to report on the development and subsequent implementation of an e-invoicing program for international trade. Once again, the meeting highlights how these three countries are leading the way on e-invoicing issues.

The aim of the pilot initiative, with the collaboration of the Federal Revenue Authority of Brazil, the Mexican Tax Administration Service and representatives of the Federal Public Revenue Administration of Argentina, is the creation of an ambitious system for exchanging e-invoicing information between the three administrations, Argentina, Mexico and Brazil. They expect that other member countries of the Inter-American Tax Administrations Center (CIAT) will be able to take part once it is up and running.

For all three administrations, the rollout of e-invoicing has been a great success from the outset. In tax affairs, they are the agencies responsible for managing both taxation and customs areas. And in the case of Argentina, one of the pioneering countries in simplifying taxpayer relations with government and extending the use of IT to streamline processes such as online checking and the formality of the different electronic transactions.

What are the cornerstones of this pilot project to implement an e-invoicing program for international trade? On one hand, a model for the exchange of e-invoices in the international scope, a system schematic of events related to new developments on billing issues and a specific model for international e-invoicing, which they have designated FEI.

The FEI, which will have a central node for interaction, first of all for the three countries involved, where they can check the records of invoices issued, thus avoiding having to consult the other countries one by one, will also have a series of fields common to all e-invoices. These fields will be extracted from the original invoice just as it was issued in the source country, along with the electronic signature of the envelope.

The CIAT will be responsible for carrying out the IT side of the project. Argentina, Mexico and Brazil will have to develop web services in line with the structures agreed in the working sessions due to take place in coming months.


e-Invoicing spreading in Uruguay

In late 2014, we announced that Uruguay was destined to become one of the leading countries in e-invoicing. At that point, around 1500 businesses in the country were part of the CFE regime (Electronic Invoicing for tax purposes). Now, the General Tax Directorate (DGI) has drawn up a schedule for progressive migration to this system, which will affect a significant number of companies.

July 1, September 1 and December 1 are the deadlines set by the DGI for joining the electronic system. Companies that must do so have been notified individually and informed of their adaptation deadline date. In addition, all taxpayers wishing to do so may become voluntary issuers of CFE. In any of these cases, the process is as follows:

  1. Application to the DGI for inclusion in the electronic billing regime. When this request is made voluntarily, it may be done at any time. Otherwise, the application must be submitted within the terms set by the DGI for each company. During this procedure, taxpayers undergo a series of trials and checks are carried out to certify that they meet the legal requirements.
  1. Once the applicants are assessed, they enter a certification phase. Again, they must successfully pass a series of tests before the DGI publishes a resolution authorizing the taxpayer to issue CFE as of a certain date.
  1. The final step is the production phase. The company starts to operate as a CFE recipient and has a 4 month deadline to fully adapt to the electronic invoicing (issuance) regime. As of this point, taxpayers may no longer use paper in their business operations.

Rolling out e-invoicing brings a great number of advantages for companies. It slashes the economic costs of paper, printing, distribution and storage, while speeding up procedures and boosting productivity. In addition to this, the government in Uruguay allows a series de tax benefits, regulated by Decree 324/011 and Resolution 3.122/012, for those taxpayers joining the electronic scheme.


CFE issuing solution

Once the DGI approves the taxpayer’s application to operate in the CFE regime, they can start to issue e-invoices through a specialist provider. EDICOM has developed a purpose-built e-Invoicing Platform, adapted to the requirements set by the legislation. This solution automates the creation, sending, submission for tax purposes and safekeeping of the documents.





ACMAB Cargo Managers’ Association to hold e-freight conference at Brussels Airport

On 30 April, a conference on the e-freight initiative will be held at Brucargo, the international cargo airport in Brussels. On the basis of this proposal, the IATA (International Air Transport Association), is developing the e-Air Waybill and Cargo XML projects, with the aim of modernizing standards and communications in the air freight sector and finally eliminating the use of paper.

Currently, the e-Air Waybill’s penetration in the international scope is almost 27%, but this figure is expected to rise to 45% by the end of 2015. The benefits are considerable for all stakeholders involved. With the adoption of this system it is estimated that the time given over to freight document management and processing will be cut by up to 70%.

The event, organized by ACMAB, the freight agents’ association in Belgium, will also be attended by EDICOM experts Remy Tamalet and Alfonso Torrano. In addition, one of our specialists in XML-Cargo, Vera Kabout, will be giving a talk on e-freight system adoption solutions.

To streamline the rollout of e-Air Waybill, EDICOM, based on EDI technology, has developed a platform certified by the IATA to link up with airlines, freight forwarders and customs agents in any airport adapted to this system. EDICOMAir lets you issue the documents required in air freight cargo transport operations electronically and automatically.

In addition, through a powerful data mapping tool, the solution translates the Cargo IMP file into the new Cargo XML schema regulated by the IATA. The benefits of automated data transformation combine with the versatility of the communications infrastructure at EDICOM’s disposal. Through our private network, EDICOMNet, we can connect with any airline or customs authority on the planet, regardless of the data transmission protocol they use.

Thursday’s event will bring together different freight forwarding agents, ACMAB and BAF members and Brucargo staff. Representatives from IATA will also be taking part, such as Francisco Rizzuto and Norina Vento, who will discuss the commitment to this technology, which is likely to save 7800 tons of paper per annum worldwide.


Key IATA member

EDICOM forms part of IATA’s Strategic Partnership initiative, which brings together leading providers of electronic solutions for the air freight industry. In this case, EDICOM is a key partner in the XML Cargo area, providing recommendations on the new standard.






Chile, benchmark country for e-invoicing in Latin America with almost 100,000 companies

Chile has become a country of reference for e-invoicing use in Latin America. The report emphasizes Chile’s leadership in e-invoicing uptake, which in August 2014 had reached a figure of 93,007 SMEs now applying this new billing method. Growth in Chile has been spectacular, and in the period from 2005 to 2014, the number of companies soared from 2,200 to over 93,000, a figure that may have risen exponentially in the second half of 2014 and the first few months of 2015 to pass the 100,000 barrier.

These electronic invoices or merely legal digital documents regulate purchasing and sale transactions for goods or services, where the vendor issues an electronic invoice to the buyer through a digital platform designed for this purpose.  Everything takes place in the regulatory context of the tax authorities and state, which play a vital role in fiscal control thanks to this new tool.

The ANIF report highlights the important benefits of this system in terms of its application in other Latin American countries, in clear imitation of Chile as reference country. These include greater funding facilities for what are known as MSMEs – micro, small and medium-sized businesses – thanks to factoring, cost-cutting on invoice printing and invoice storage tasks as well as their distribution, tighter fiscal control, less tax evasion, increased tax revenues with money to be channeled into improvements to society, much more efficient negotiating processes between businesses and between companies and individuals and the state, and faster business transactions.

ANIF points to Chile as a pioneering country in the rollout of e-invoicing over a decade ago, when in 2003, under Law 19.799, e-invoicing in Chile was a purely optional service and promoted from two sides. By the Internal Revenue System or SII and the Mime portal, with free access for this type of businesses, and private companies supplying electronic billing software and which are authorized by the government.  However, in 2014 Law 20.727 modified this optional service, making it a mandatory obligation for all taxpayers, something that does not happen in all other countries in Latin America. The measure is being applied gradually, by company size, until the start of 2017, with special attention to those taxpayers located in special geographic areas, without electrical power or data networks.

Countries such as Brazil and Mexico have moved forward on the basis of the Chilean model, notably with the recent obligation for natural persons to use electronic invoices (particularly in Mexico).  In conclusion: there are now more than a million e-invoicing users both in Mexico and Brazil, countries with far greater geographical spreads than Chile.

Mexico: Airlines and Air Freight Agents to join Cargo XML schema

On April 7 2015, the specifications to be met by operators involved in the airfreight sector in Mexico 2015 were published in the DOF (Official Gazette of the Federation).

The new regulation specifically affects airlines, freight forwarding agents and bonded warehouses. By the 1 June deadline date, they must submit the documents making up the so-called “Air Cargo Manifest” to the VUCEM (Mexico’s Single Window for Foreign Trade):

  • “HOUSE” Air Waybills (XFZB)
  • “MASTER” Air Waybills (XFWB)
  • Cargo Manifest (XFFM)

The SAT has opted for Cargo-XML, a transaction schema promoted by the IATA (International Air Transport Association), as the communication standard for these e-documents. The aim is to develop an electronic communication system between airfreight operators in the international scope.

Businesses that do not have any issuing setup for e-documents must undertake the developments necessary to their AWB fee management systems, so that they are able to generate these new data schemas, which must be submitted regularly to the Single Window.

Nevertheless, numerous airlines and freight forwarders already have electronic document issuing systems based on the CARGO IMP standard. In this case, they must carry out the appropriate transformations to translate their current messages to the new CARGO-XML standard.

If you need to set up a CARGO-XML e-document issuing system, or have to adapt your current CARGO-IMP-based solution, you can count on EdicomAIR, the solution developed by EDICOM so that you can promptly comply with the specifications set by the SAT.

EdicomAIR also links up with EDICOMNet, the private B2B communications network which simplifies submission of your CARGO-XML documents to the Single Window and their dissemination to the airlines with which you have implemented electronic waybill exchange projects.