e-Invoice and legal waybill update in Russia

In the first quarter of this year, the Russian Federation Tax Service modified the xml structure of certain e-documents. On February 2, Order № MMV-7-15/40@ rolled out some changes in the legal waybill. Soon afterwards, on 4 March, the modifications to the e-invoice message came into force, as detailed in Order № MMV-7-6/93@.

In general, the changes proposed by these two laws do not entail any major differences in the documents. However, updates like this can be complicated for taxpayers, unless they have a solution that adapts to them automatically.

Permanent monitoring

To avoid difficulties for businesses issuing e-invoicing, EDICOM constantly checks and updates the solution in line with new legal requirements as they appear. To this end, the company has a Permanent e-Invoicing Observatory, which analyses the rollout and development of this system in 60 countries around the world. This ensures that the international e-billing platform is kept up-to-date with current legislation at all times, so users do not have to worry about any changes.

e-Invoicing in Russia

Nowadays, the e-invoicing system is spreading worldwide. In Russia, its development is especially noticeable in sectors such as the retail, pharmaceutical and automotive industries. Large and medium-sized companies are increasingly turning to this technology to save on costs and improve their management.

EDICOM experts explain new Cargo-XML system

The International Air Transport Association (IATA) is currently engaged in the process of adapting to the new e-communications standard for the sector, known as Cargo-XML. The system involves air sector stakeholders such as shippers, freight forwarders, airport service agents or regulators… etc.

EDICOM is firmly positioned as an important company of reference, taking EDI (electronic data interchange) technology and adapting it for use in a specific sector with specific needs, namely the exchange of information on goods movements in international air freight operations.

In addition, the EDICOM e-Air Waybill solution is certified by the IATA as a valid international platform linking airlines, freight forwarders and customs authorities in any airport adapted to the new electronic system.

Find out about the current implementation status of this system from our e-freight systems experts, as well as the capabilities of our certified EDICOM Air solution.

UK National Health Service rolls out e-Procurement strategy

A year has gone by since the United Kingdom’s Health Ministry decided to take the plunge into digital information exchange within the National Health Service (NHS). Check out the current project status.

 

Key system rollout dates

The implementation schedule developed by the NHS contains a series of key dates to ensure that both suppliers to the administration and the public agencies themselves can align their internal information systems with the new e-procurement platform in a stepwise and gradual manner.

In this sense, the first deadline for suppliers is 30 September this year. By then, they must have a GTIN to identify each of their products, which will subsequently be used to encode each item in their DataPool.

The NHS structures the rollout schedule in three pillars, one for each of the e-platforms that will enable the exchange of electronic information between suppliers, administrations and health centres. This way, suppliers are faced with three tough challenges to overcome within a tight deadline:

Identifying and uploading all their product references to an electronic data catalogue, while synchronizing communications with the NHS catalogue so that the product information is kept permanently updated.

Preparing their internal systems for e-communications through the PEPPOL platform. They will receive purchase orders and issue delivery notes and invoices through this platform, which means that data transmission must take place through an Accredited Access Point, such as EDICOM.

Electronic delivery note implementation. This involves the development of a program for product identification and labelling by GTIN codes that allows us to develop monitoring and traceability systems for products traded with the healthcare system.

The rollout schedule ends on March 31, 2017. By this date, suppliers must be ready to exchange electronic information with public health agencies according to the requirements described.

Download rollout schedule.

 

Benefits for suppliers

  • 15% reduction in stock, thanks to more accurate and convenient information on the use and production of items.
  • 10% reduction in product wastage due to improved management of product expiry dates.
  • Time savings and increased efficiency and reliability in product creation, storage, collection, delivery and reporting using barcode readings.
  • Protection against counterfeit products and the consequent loss of sales, as well as damage to brand integrity.

 

EDICOM has a great track record and experience in the development of solutions able to exchange electronic data with governments and administrations all over Europe.

The company is also certified as a Peppol Access Point and our EDICOMData solution operates in the GDSN network as one of the first Data Pools authorized by GS1.

Latin America is at the Forefront of Electronic Invoicing

Billentis published a report on e-invoicing/e-billing titled, “Entering a New Era,” which states that in 2015, approximately 42 billion electronic invoices will be processed around the globe. Latin America will process 25 billion of these electronic invoices, which is more than half of the e-invoices being processed worldwide. These facts confirm that Latin America is a global leader in paperless invoicing initiatives.

In Latin America, Chile is the birthplace of the electronic invoice. Taxpayers who live there have the option of choosing whether or not they want to use electronic invoicing since exempt resolution number 45 was passed in 2003. However in 2014, the internal revenue service began to take steps to establish a timeline for adopting obligatory e-invoicing, which will end in 2018. Chile wants to establish an e-invoicing regulation similar to the ones implemented in Mexico and Brazil, which has made them the two most developed countries in electronic invoicing at an international level.

Brazil has managed to expand e-invoicing by 90% in the B2B and B2G sectors. According to Billentis’ report, Brazil exchanges almost 1 trillion digital documents every month. The state treasury’s challenge is to take this technology a step further by requiring companies to identify end consumer transactions with a specific type of electronic fiscal note, also known as a fiscal note for end consumers.

The e-invoice has also been expanding rapidly in Mexico due to e-invoicing implementations that have been taking place since 2004. Since electronic invoicing already extends to areas such as payroll or electronic accounting, it’s been estimated that the country processed 5 trillion electronic invoices in 2014.

In 2015, Argentina is expected to experience high growth as well. The tax administration recently added hundreds of thousands of taxpayers to the expansion program and has also announced plans to continue expansion throughout 2016. Also, Uruguay will play a leading role this year. Its tax administration hopes the growth of this system will reach 40%.

Other countries such as Peru, Costa Rica and Colombia that already use electronic invoicing are on the verge of making even greater progress soon. In the near future, Colombia is expected to approve an expansion regulation that would require certain businesses to migrate to the new system in 2016 while others will be added as time goes on.

 

 

The United States is the Focus of Our New Initiatives

Daniel Espinosa, EDICOM’s country director for the USA, explains the role EDICOM plays in one of the most important technological markets in the world.

It’s been six years since EDICOM made the jump to the United States. In 2009, the company opened its new headquarters in New York with the objective to continue to provide a global service to major European customers whose information centers were centralized in North America. Since then, growth has been continuous and today EDICOM is one of the main providers of global services for electronic data interchange (EDI) and electronic invoicing in the United States.

“We have made a very interesting space in the market. Even though we arrived in this country to serve companies that operate in Europe, the value we provide has contributed to creating a multitude of new clients originally from the United States,” explains Espinosa. Among these customers are some of the most productive with a good percentage belonging to the Fortune 500, a prestigious list produced annually by Forbes that picks 500 of the largest U.S companies according to their volume of sales.

 

An international, multi-standard and multi-sector electronic invoice

EDICOM’s rapid expansion in the United States is explained by its high degree of training and specialization for the development of global e-invoicing solutions. Currently, most Latin American countries and some European countries have established the mandatory use of this invoicing modality. This proposes a challenge for multinational companies in the U.S. that must comply with this mandate in each one of the states and in accordance with the different requirements established in each location.

At EDICOM, we help U.S. companies comply with all these international obligations through a single provider with 24-hour support in English,” comments Espinosa. This occurs through an international electronic invoicing platform that is able to integrate with the customer’s business management system and constantly adapts to the new requirements set by the laws of any country in the world. In this way, the multinational company can issue automatic invoices in the scheme established for each case regardless of the region they are being sent to as well as the standard or sector to which they belong.

 

New challenges

The U.S. market has great potential in a technological world applied to business. A good example of this is some of the events that take place there in which EDICOM has also participated in like GS1 Connect, NRF Big Show or some of IATA’s training days. “We are very attentive to changes in the sector; we’re dynamic and not afraid to confront new challenges. The United States is the focus of our new initiatives,” says Espinosa.