EDICOMData, first Data Pool Certified for GDSN Major Release 3



The GS1 network GDSN (Global Data Synchronization Network) has been updated to a new version, which includes over 1500 modifications. This upgrade of the Standard GDSN finally comes into force on 6 May 2016. Thereafter, any other version of the messaging standard used to exchange data through the GDSN network will no longer be valid. So, the GS1 organization recommends electronic catalogues/data pools to get ready to pass the trial runs to be started up this year.

In this sense, the EDICOMData e-catalogue is already “good to go”. In fact, it was the first solution to be certified, after passing the tests required last March.

The changes proposed by GS1 to this standard and its messaging services mainly affect the organizational structure.. The aim is to arrange the information more flexibly, so that it can easily be adapted to the needs and particular features of each sector. Among other things, GDSN Major Release 3 incorporates 1000 new value codes, 300 attributes and over 250 validations.

What are the benefits of the upgrade?

  • The new attributes enable users to enrich the product details that are exchanged, for example including additional information on ingredients or allergens. This is particularly useful for compliance with the food regulations of the European Union and the United States.
  • The modifications carried out improve the quality of the data shared, and thus bolster confidence in the accuracy of the information.
  • This version speeds up deployment time for the standard, reducing it from two years to a few weeks.
  • GDSN Major Release 3 is better adapted to regulatory requirements. We are not referring solely to those already in force, as this version enables us to roll out upgrades more quickly, which simplifies future implementations.

EDICOMData, the EDICOM Data Pool

EDICOM’s e-catalogue -EDICOMData- is adapted and certified by GS1 to operate with the new GDSN version. In addition, this data pool is also authorized by the International organization for the TSD network (Trusted Source of Data), making it the most powerful solution on the market. You can find out more about EDICOMData and its applications on the solutions section of our website.

VAT returns to be filed in Spain electronically in real time

Spanish Tax Agency encourages creation of the SII/IIS (Immediate Information Sharing), an electronic VAT statement system requiring companies paying tax in Spain to file their Value Added Tax returns electronically for every invoice issued and received as of 2017. The Spanish Tax Agency is working on the rollout of a new Immediate Information Sharing (SII/IIS) system. This platform lets users file VAT returns in real-time, replacing the system currently employed. Although the new system will not come into force until 2017, the AEAT plans to start the ball rolling with a pilot project in January next year. EDICOM is proactively taking part in this initial project and we are already adapting our solutions to the new requirements affecting electronic VAT management in companies liable for taxes in Spain. As of January 1, 2017, in a start-up phase the Spanish Tax Agency will require 62,000 businesses to use the IIS. This starter group is composed of:
  • Large companies, with an annual turnover above 6,010,121.04 euros.
  • Groups of companies for VAT purposes (Value Added Tax).
  • Taxpayers subscribed in the (‘Redeme’) monthly refund regime.
The remaining companies not affected by this first obligation may sign up to the new system voluntarily, with the option of cancelling their subscription at the end of each year.  

What does the Immediate Information Sharing system consist of ?

The so-called IIS (SII) is a VAT (Value Added Tax) management platform, based on the real-time reporting of company business transactions. Every time a company issues or receives an invoice, they must send the information to the Tax Office within a maximum of 4 working days. These invoice details will be provided in the form of VAT record books, which contain the essential information on the invoices and can be managed through the electronic systems and solutions linked to the Tax Agency platform. With the new system it will be possible to manage VAT electronically, streamlining tax compliance and cutting indirect costs, as with SII/ISS (Immediate Information Sharing) declaring the tax withheld on each invoice can be automated and take place at the same time as an invoice is recorded, doing away with the need for additional counting tasks currently required to comply with these obligations. In addition, it increases the deadline for VAT payments by 10 days and should foreseeably speed up delivery of tax rebates. This is mainly because administrations will be able to check and validate the documents more quickly.

EDICOM leads pilot project

The AEAT pilot project will last all year round in 2016. Throughout the trial period, taxpayers involved will be able to operate through the solutions developed by EDICOM’s R+D Department. This will enable us to detect possible failures, correct them and apply new improvements to ensure full compliance with this fiscal requirement. EDICOM thus becomes a pioneer in providing a platform aligned with the AEAT requirements (State Tax Administration Agency). As occurred with the launch of Facturae (e-Invoicing with Public Administration) , this new electronic tax return system constitutes a revolution in the administration, and by extension in companies trading and taxed in Spain.

EDICOM ready to connect with Swiss authorities

Within a few months, as of January, the Public Administration and its suppliers will be required to use electronic billing in contracts with a value equal to or greater than 5000 Swiss francs (EUR 4594.57). The countdown for all companies involved in this process to adapt technologically has already begun and EDICOM is ready to help them switch over smoothly.

Edicom’s B2B2G e-billing platform extends its communications network with the Swiss federal administration. This new connection is possible thanks to the agreement reached between EDICOM and PostFinance. The latter is an official supplier to the Swiss government, providing the connectivity service so that Swiss authorities can receive their billing from suppliers in electronic format.

Under the model developed by the Swiss government, there are three official services for the submission of invoices, and it is necessary to connect with one of them to be able to issue electronic invoicing.

Value for multinationals

This new agreement reinforces the EDICOM Public Administrations HUB. Through it, users are guaranteed connectivity with public agencies worldwide. This, along with the international e-invoicing platform, makes it easier for multinationals to adapt to this increasingly widespread global system.

To date, each State has fixed its own different requirements for generating and submitting electronic invoicing. As a result, compliance with the different standards became quite a challenge for businesses operating in different markets. To this end, EDICOM lets you create, declare, send and store electronic invoices in the conditions laid down in each country automatically and through a single solution, which is integrated in the company’s ERP or usual management system.

The international e-invoicing platform is constantly updated in line with new legal and physical requirements as they arise. Users can currently operate with this solution in over 60 countries around the world, now including Switzerland. Centralizing and automating procedures enables companies to enhance productivity, cut down the number of errors and minimize economic costs.

Three keys to technological transformation in the NHS

The UK Department of Health has now begun to implement the e-Procurement Strategy announced in 2014. This ambitious project is focused on the National Health Service (NHS) and its entire supply chain. The aim is to improve patient care and safety while boosting productivity and cutting costs, thanks to the automation of processes. But what does technological transformation consist of? We can split the e-Procurement Strategy into three great pillars:

 

  • Database synchronization – The references of all products to be supplied to the NHS are identified and uploaded to an electronic data catalogue. This data pool, from the GDSN network, synchronizes communications between the NHS and its supply chain. This way, the information on the goods is continuously updated. To implement this system, NHS-dependent centres and their suppliers must have an e-catalogue or data pool like the one developed by EDICOM, able to operate in the GDSN network and allow fluid communication in real time.
  • Electronic Data Interchange – To cut down on the use of paper and associated costs, the NHS supply chain must implement an electronic information exchange system. Rollout is due for completion by September 2016 and will include three message types: orders, invoices and delivery notes. These communications take place under the PEPPOL standard, to facilitate interoperability. To this end, suppliers need to engage the services of a PEPPOL-accredited Access Point, such as EDICOM.
  • Internal systems integration with e-Procurement platform – One of the main challenges faced by large-scale sector providers concerns integrating their ERPs with the platform developed by the NHS. Bear in mind that the big laboratories and health product distributors handle vast amounts of product information every day and exchange a high volume of messages with hospitals. Now, what they need to do is extract all these data from their internal systems, transform them into the format required and validate them prior to sending to the public sector.

To this end, EDICOM has a an international Public Administrations HUB which guarantees connectivity with any agency. Moreover, it is able to extract the information transparently, without making internal changes to regular working procedures, and forward it in the format and conditions required.

Rollout of the NHS e-Procurement Strategy began last June and is due for completion by March 2017, as stated in the schedule published by the Department of Health. The deadline for NHS-dependent NHS Trusts and their providers is designed to allow them to adapt gradually to this technological leap forward.

B2G Electronic Invoicing Will be Mandatory in the United States in 2018

Those companies in the United States that provide goods and services to the government will be obligated to use electronic invoicing toward the end of fiscal year 2018. The goal of implementing e-invoicing, which is detailed in a statement by the Office of Management and Budget (OMB), is to expedite payments and automate procedures of eProcurement. In addition, this system will allow the purchases of the federal government to be more visible and transparent.

However, the U.S. Administration has not decided which type of format and structure it will use with the new e-invoicing system. Nevertheless, this directive requires the OMB to present the standards and regulatory changes necessary to implement this system in 180 days after July 17th. It will also be necessary for the OMB to collaborate with the Department of the Treasury to develop the appropriate recommendations that allow for the creation of a central portal for the submission and distribution of invoices.

The Federal Government is the main buyer of products and services in the United States. It processes more than 19 million invoices every year, so the potential for economic savings for the public and private sectors is very high. Apart from this advantage, companies will benefit from the traceability of their receipts. Also, they will be able to check the status of their invoices in real time without making a telephone call or sending an email.

A Global Trend

The use of electronic invoicing is spreading around the world. Some Latin American countries were pioneers in implementing this system in order to improve fiscal control and reduce costs. Among them are Mexico and Brazil where the use of the e-invoice has reached 90%.

In recent years, Asia and Europe have also carried out initiatives to encourage the use of electronic invoicing. Spain, Italy and Portugal have established mandatory e-invoicing in regards to commercial relations in the public sector. Switzerland and France among other regions are expected to do the same.

The use of e-invoicing is growing around the world because it provides security, economic savings and automation. These benefits are reasons why the United States is implementing e-invoicing.

How to Implement Electronic Invoicing?

To facilitate the implementation of this technology in companies, EDICOM has developed an international platform for electronic invoicing. This solution, which is integrated into a company’s business management software, allows multinational companies to generate, announce, send and receive electronic invoices automatically and conforms to the requirements established by more than 60 countries in the world.