GS1 UK grants eCom and GDSN accreditations to EDICOM




The United Kingdom GS1 organization has acknowledged EDICOM’s EDI solutions and e-catalogue with eCom and GDSN accreditations. The International Association thus joins other GS1 networks in countries such as France, Portugal or the US, which have already awarded these certificates.

In fact, EDICOMData was the first Data Pool authorized to operate in the new upgrade GDSN Major Release 3, which will be the only one valid as of 6 May this year. Moreover, the eCom certificate guarantees that EDICOM is a trusted e-commerce and electronic data interchange (EDI) provider in the United Kingdom.

EDICOM, GS1 UK partner

In an increasingly globalized business ecosystem, the main challenge faced by electronic communications in the 21st century concerns interoperability. To this end, since mid-2015, EDICOM is part of GS1 United Kingdom, with the aim of promoting the development and use of international standards in this country.

In addition, Edicom is not just a UK accredited partner, but also an active member of GS1 in other countries like France, Spain, Portugal and the United States. The firm also takes part in other organizations such as Odette, Amexipac, XFT, OpenPEPPOL or IATA. In all cases, the mission is to improve B2B e-communications in the international scope.

EDICOM e-Invoicing Observatory at FACTUURCONGRES: Governments around the world open the door to e-billing

This tendency towards digitization of taxation is generally accompanied by regulations and legislation that require businesses to migrate to these new electronic billing systems. This is because e-invoicing provides an excellent framework for the modernization and optimization of B2B2G relations, while giving governments the perfect tool to ensure fiscal control over commercial transactions carried out in their countries.

Along similar lines, the European Union calls for the elimination of paper in administrations as a further aim on the Digital Agenda. This objective is fulfilled through Directive 2014/55/EU, which obliges EU Member States to accept e-invoicing in public procurement processes. These electronic invoices must conform to a European standard. The deadline for the entry into force of this obligation extends until November 27, 2018. Countries like Spain, Italy, Austria and Portugal already have B2G billing systems up and running and others, such as France and Sweden, are still in development.

Across the pond, countries in the Latin American region have considerable experience in developing e-Invoicing initiatives, but in this case their main focus is on fiscal and tax control of companies. In this scenario, countries such as Mexico, Chile, Brazil, Argentina, and Peru, among others, have rolled out advanced electronic systems for issuing e-invoices. These models are mandatory for most businesses, and unlike the European initiative, each state has its own particular technical requirements (invoice schema, communication, application processes…etc.).

Given this global trend, the question seems obvious:

 

How can businesses adapt to the B2G revolution?

To comply with the different legal and technical e-billing requirements in each state (document format, e-signature, administrative declaration, storage …etc.), companies need to have a global electronic invoicing platform, adapted to the reality of each country and ready for the implementation of new e-invoicing models, in line with the business interests of the companies in each region of the planet.

Under this premise, EDICOM offers its international e-invoicing platform. A system updated by a Permanent e-Invoicing Observatory, through advanced knowledge management models. This observatory is a guarantee for companies, as it covers three key aspects:

  • A multiprotocol communications infrastructure that enables direct connectivity with any public or private entity
  • Permanent updating of legislative changes in each country as they arise
  • Rapid entry into new countries developing electronic invoicing models

With this trend, it seems clear that the traditional invoice on paper will soon be a museum piece, and companies that are not prepared will lose out on competitive edge and business opportunities with public and private organizations.

 

EDICOM at Factuurcongres 2016

Get ready for the impending technological change by talking to experts from the EDICOM e-Invoicing Observatory. We’ll be at Factuurcongres, one of the benchmark continental events for e-invoicing. The conference takes place on April 14 in De Rijtuigenloods, Amersfoort (Holland).

Throughout the session, you can visit us at Stand A69 or ask for a meeting in the event meeting space with Vera Kabout and Amalia Benimeli, our B2B2G e-invoicing experts.

 

EDI Academy – Why do I need EDI?

Today, most businesses deciding to roll out an EDI solution do so convinced of the benefits it will bring to their business. However, there are still some companies that fail to perceive and take advantage of the potential that integrating electronic data transmission and paperless office processes can mean for their businesses. One of the main reasons behind this partial vision is that on occasion the decision to implement EDI may be prompted by an institutional obligation or pressure from the very economic sector in which these firms operate.

So, in this new chapter of EDI Academy, we want to help clear up any doubts about EDI technology, highlighting the main advantages offered by the electronic exchange of any logistical, commercial or fiscal document.

  • Automation of operations

The use of this tool drastically lightens the management burden. Many tasks, such as printing out business documents, enveloping, franking or registering in the ERP, disappear completely.

  • Slashing response times

With EDI, the entire process is reduced to a question of seconds. Some studies claim that the administrative and operational processes cut the response time by around 61%. This is because automation lets you instantly carry out tasks such as registering in the ERP and validating or balancing amounts due.

  • Minimizing errors

It is calculated that EDI solutions cut down document errors by 30 to 40%.  The use of standards known by both sender and receiver ensure correct interpretation of the information, regardless of their nationalities or activity sectors. In addition, mistakes in data entry or taking orders by telephone and lost files, etc. are avoided.

  • Cutting costs

This is one of the most notable benefits of EDI. With the rollout of an e-solution, the processing costs for business documents are slashed by at least 35%, but the figure is much more remarkable in the case of electronic invoices, where the savings can reach up to 90%. On the one hand, this drastic economic saving is due to the automation of transactions and, on the other, by doing away with the use of paper.

  • Increasing productivity

EDI technology lets you undertake more business operations with fewer human resources. Company teams can handle tasks with higher added value.

  • Integrating all business and trading partners

EDI’s adaptability streamlines the flow of communications and generally enhances business relations with any trading partner.

  • Providing information on process status

Replacing paper by e-documents makes it easier to keep track of them. EDI ensures traceability, integrating transactions such as acknowledging receipt of orders, invoices, changes to purchase orders, pending payment status, and similar. Moreover, sending documents via private networks, like EDICOMNet (EDICOM Value Added Network), provides permanent control of message status in terms of their receipt, processing and reading, etc.

  • Improving service to end users

Rolling out EDI means the application of optimum workflows and response times and this is something which benefits the final customers most of all, as production plans and deliveries are much more precise.

  • Optimizing financial ratios

With this system, sending and receiving e-invoices takes place immediately. To this, we must add the automated validation and checking processes, which facilitate rapid processing at destination, helping to forecast cash requirements. Thanks to this foresight, the buyer can take advantage of prompt payment discounts and the supplier’s liquidity is improved.

 Would you like to know more about electronic data interchange? Check out the whole EDI Academy series here.

Towards VAT e-management (Spain)



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From 2017, more than 62,000 businesses will be required to manage their VAT electronically. To ensure seamless adaptation, EDICOM has published a White Paper on the workings of the Immediate Information Sharing or IIS system developed by the Spanish Tax Administration Agency (AEAT).

VAT e-bookkeeping entails some changes in company administrative and tax processes, mostly related with how to submit or deliver the information to the Tax Agency. For example, it will no longer be necessary to present official forms 340, 347 or 390 at the end of each cycle. This is because VAT record books will now be managed and checked remotely via the AEAT’s electronic office.

Although the digital leap to this new system will not be mandatory until next year, a pilot project to test the initiative will be starting up soon, prior to launching the IIS platform. EDICOM is taking part in the pilot project, as a trial run for its technological solution, so that when users start to apply it in 2017 it will be fully adapted.

Who will be required to manage VAT through the new IIS system?

In the IIS initial roll-out phase, 62,000 Spanish companies that currently self-assess VAT on a monthly basis will be obliged to join the system. We distinguish 3 groups:

  • Large companies with turnover of more than €6 million euros.
  • VAT groups.
  • Taxpayers registered in the Monthly VAT Refund Regime (mostly SMEs).

All companies wishing to do so may join this new system voluntarily. Bear in mind that VAT e-management provides benefits such as automation, extension of the deadline for periodic self-assessments, fewer formal obligations, faster checking times or fewer information requirements from the AEAT.

How does the IIS affect companies?

To find all the details of this system, download our Expert Analysis on VAT e-bookkeeping through the IIS here.

You may also attend the information sessions taking place on 2nd and 3rd March in Barcelona and Madrid, respectively. To register and see the schedule, please check the event website.

EDICOM Expert Analysis: Inmmediate Information Sharing or IIS System

 

From 2017, more than 62,000 businesses will be required to manage their VAT electronically. To ensure seamless adaptation, EDICOM has published a White Paper on the workings of the Immediate Information Sharing or IIS system developed by the Spanish Tax Administration Agency (AEAT).

VAT e-bookkeeping entails some changes in company administrative and tax processes, mostly related with how to submit or deliver the information to the Tax Agency.

To find all the details of this system, download our Expert Analysis on VAT e-bookkeeping.