EDICOM attends the annual CEE Shared Services and Outsourcing Awards

EDICOM attended the 5th annual CEE Shared Services And Outsourcing Awards

Last week EDICOM attended  the 5th annual CEE Shared Services And Outsourcing Awards that took place in Warsaw on February 2, 2017. Our colleague Justyna Tomaszewska gave a speech presenting EDICOM’s Centralised e-Invoicing Platform. At the awards event, she handed out the Global Financial Services award.

Global Financial Services award

One of the goals of this gala is to promote the CEE region as world-class business services destination for international companies. Therefore, these awards focus on Shared Services centres and BPO investment in the CEE region, being the aim of the celebration to reward global shared servirces firms, projects and professionals for their contribution to the development of business services in the CEE in 2016.

Edicom is an international leader in electronic Global eInvoicing, having created the most comprehensive international e-invoicing platform to be found on the market. With our global platform your company will be able to expand your internationalization both B2B and B2G all over the world, meeting the legal and technical requirements of each country and tax authorities. It integrates with a business’ management system with the goal of automating the issuance, declaration, storage and receipt of invoices.

e-Invoicing is becoming more and more relevant in the European Union with new developments taking place this year 2017. Directive 2014/55/EU will come into force for all EU Member States in 2018 and it is designed to facilitate cross-border trade relations by the creation of a common standard. But also over 60 countries around the world are already using electronic invoicing. This system improves fiscal control, increases economic savings, reduces the use of paper and speeds up procedures.

If you want to know more about this solution, please contact EDICOM to request a live demonstration. Also, we recommend that you download our white paper titled, “EDICOM’s Expert Analysis: The Electronic Invoice in Latin America” to learn more about where the electronic invoice is mandatory in Latin America as well as details about the Global E-Invoicing Platform and how it can affect your business.

CEN agrees European e-invoicing standard syntax list

European e-invoicing standard syntax list

In 2014, the European Union (EU) set out to create a cross-border e-invoicing standard to facilitate interoperability between different Member States. This proposal led to Directive 2014/55/EU, which set May 2017 as the deadline for the European Committee for Standardization (CEN) to determine this standard. Thereafter, all EU public bodies must be adapted to send and receive e-invoices with the new model before November 2018.

Although there are still some months ago before the new standard is finally published, the process continues to make headway. In fact, the CEN members have unanimously agreed that UBL and UN/CEFACT are the two syntaxes that shall set the future European standard. For now, this decision is included in a draft from last December. Now, the next step will be creating the technical specifications to facilitate its implementation.

After that, the CEN shall start up a trial period with the end-users. This pilot plan will assess the ease-of-use, the capacity for adaptation of the Public Sector and the possible costs of application of these two syntaxes. Then, as stated in the regulation: “The Commission shall submit a report on the test results to the European Parliament and the Council.” Finally, the European standard for e-invoicing will be published in the Official Journal of the European Union and, as of that point, the various government agencies will have to start adapting to it.

e-Invoicing in Europe

Many of the European Union Member States have already implemented e-invoicing of a compulsory nature between the public sector and its suppliers, with the aim of simplifying tax compliance and cutting economic costs. This is the case of Spain, Portugal, Italy or France. However, in each of these countries, the technical and legal requirements of this model are different, so interoperability between the states poses a challenge.

With the new European standard for e-invoicing, the EU aims to encourage public procurement and e-commerce in the cross-border scope. So, once it is definitively published, all States will have to accept e-invoices in the two syntax formats approved by CEN: UBL and UN/CEFACT This does not mean that the current standards in each country will cease to be valid. Models such as Facturae (Spain), FatturaPA (Italy) and other national standards will continue being used, but there will also be a higher standard that ensures global interoperability.

Poland becomes OpenPEPPOL network’s 200th member

Poland Peppol

In 2016, the Ministry of Development and the Institute of Logistics and Warehousing rolled out a project to further e-invoicing in relations with the public administration in Poland. Now, Poland has joined the OpenPEPPOL and plans to create a domestic platform to bring together companies, organizations and public institutions through a network of PEPPOL Open Access Points.

The national platform (PeF) will be the only point of entry for invoices issued to Polish public bodies. The services and documents shall comply with the requirements of the European regulation on e-invoicing. The platform will consist of several PEPPOL Access Points belonging to different providers. These Access Points will be responsible for transforming the documents into the PEPPOL regulations and standards and ensuring that they reach the recipient properly. Selecting the Access Points will be completed in the second quarter of 2017, prior to starting up trial runs with electronic invoicing and orders early in 2018. In the third quarter 2018, all the platform’s functionalities will be fully developed, including despatch advices or shipping notes, order receipt confirmation and reports.

Poland is embarking on the road to e-invoicing with public administrations in order to help public agencies implement the European directive. This project represents great strides towards modernization and simplification of billing processes in Poland, by adopting the PEPPOL European common standard.

Polish SMEs required to adapt to the SAF-T standard from January 2017

Another change imposed on Polish companies came into force in January 2017 and involves the remote submission of VAT records and other accounting documents by SMEs, using the SAFT-T standard specifications. It must be noted that the obligation affects all companies registered in Poland for tax purposes, even though they may have no physical office in the country.

These companies will be obliged to submit the file designated VAT evidence or JPK_VAT, an e-document in XML format that includes the company’s VAT record of sales and purchases. This file will be declared monthly, by day 25 of each month. EDICOM has already developed an e-solution that automates generation and sending of the JPK_VAT file. Now, businesses can easily comply with the Polish regulation, while simplifying their transactions with the Tax Authority.

Edicom as PEPPOL service provider in the European Union

Accreditation as a EPPOL Access Point or authorized third party enables Edicom to link up with the PEPPOL platform, through which private companies and governments in Europe can exchange any kind of e-documents.

In addition, Edicom has a global Public Administrations HUB that ensures connectivity with any public body, transparent to the user and adapted to the legal and fiscal requirements of each country. Communications with any public body are automated through this HUB.

Edicom enters the Framework Agreement with the Crown Commercial Service for PEPPOL Access Point Services

Edicom enters the Framework Agreement with the Crown Commercial Service for PEPPOL Access Point Services

EDICOM has been awarded a place on the Crown Commercial Service (CCS) RM3784 PEPPOL Access Point Framework Agreement. The aim of this Framework is to enable UK public sector bodies to efficiently manage the procurement of PEPPOL Access Point Services.  These allow for electronic communication and document exchange between the government institutions and their suppliers .

For public Hospitals in UK (Trusts), the Framework Agreement is the basis for implementing the part of the NHS e-Procurement Strategy related to the PEPPOL business document exchange. The adoption of PEPPOL  standards  enhances interoperability and requires  the use of a single standard.

About EDICOM

EDICOM is a global leader providing cloud based B2B, B2G and B2C integration services, including cutting-edge Electronic Data Interchange (EDI), international e-Invoicing and Global Data Synchronization Network (GDSN) services. EDICOM has a strong presence in Europe and  provides services to more than 14,000 clients in 86 countries.

About Crown Commercial Service

The Crown Commercial Service (CCS) works with both departments and organisations across the whole of the public sector to ensure maximum value is extracted from every commercial relationship and improve the quality of service delivery. The CCS goal is to become the “go-to” place for expert commercial and procurement services.

About PEPPOL

PEPPOL (Pan European Public Procurement On Line) works to provide the European public sector with a common network and messaging standards to easily deal electronically with any other European public body. Through the XML standard proposed by PEPPOL for supply chain data transfer, suppliers and NHS trusts can exchange orders, delivery notes and invoices.

About NHS

The NHS stands for National Health Service. The British Department of Health ( DoH) has developed an e-procurement strategy for the National Health Service (NHS) and its suppliers. The aim of this initiative, to be rolled out over the coming years, is to speed up and streamline the procurement process for goods and services, making it more efficient.

Digitization in the Italian healthcare sector

settore sanitario italiano

In recent years, electronic data interchange has undergone significant progress in the healthcare and pharmaceutical sector. In Italy, the great technology switchover took place in 2014, when the Executive began to call for compulsory e-invoicing. And, as in the majority of countries, healthcare companies are closely linked with the Administration, so many of them had to adapt to this requirement.

However, in addition to this link with the public sector, the healthcare market also has other features that helped streamline its digitization. In this area, information security is especially relevant, as highly confidential data are exchanged. In addition, it is necessary to manage a wide variety of products and the market hinges around large supplier and distributor companies, which act as a HUB.

Beyond e-invoicing

The peculiarities defining the health sector have given rise to a spread of paperless working that goes beyond use of e-invoicing in business relations with the Italian public sector. This system is being used in the administrations of other Member States, such as Spain or Portugal, and is due to soon become an essential requirement for international trade, as Directive 2014/55/UE requires all European public bodies to switch over to e-invoicing by November 2018.

In addition, the European Union is calling for processes linked with public procurement to be carried out electronically. In addition to the invoice, this includes other messages such as the order, despatch advice or delivery note. On the road to so-called e-Procurement, Italy and the healthcare sector are leading the way.

Since last June 30, the region of Emilia-Romagna has a dematerialization flow that requires healthcare agencies and their suppliers to exchange their orders and despatch advices in e-format using the PEPPOL standard. . This initiative could soon be repeated in other areas of Italy, such as the Lazio region.

In any case, these breakthroughs, which start in the public sector and initially take hold in the B2G2B scope, eventually end up spreading to B2B relations. This is how massive widespread use of e-invoicing is gradually taking hold throughout the healthcare market, and is foreseeably likely to extend to the use of other paperless business documents.

Technological leap in the health sector

EDICOM is a leading developer of technology solutions for healthcare companies. The Global E-Invoicing platform lets you automate the creation, sending and receipt of electronic invoices, in compliance with the requirements of over 60 countries around the world. The solution is integrated with your in-house ERP or management system and ensures connectivity with any public agency, thanks to the Public Administrations HUB, or private enterprise, through the EDICOMNet VAN.

This experience and global capabilities have enabled EDICOM to lead a project promoted by the European Commission to encourage e-invoicing in the health sector. Companies taking part in the initiative will receive funding to cover up to 75% of the costs involved in rolling out this technology. You can find out more about the GOVEIN project here http://okessays.com/