EDI ACADEMY – Integrating EDI with the ERP

EDI ACADEMY – Integrating EDI with the ERP

On a daily basis, large companies process huge volumes of business and administrative transactions: invoices, orders, delivery notes, despatch advices… This task is usually carried out with an ERP or internal management system, so that when it comes to rolling out EDI, many companies ask whether their staff will also have to manage a different environment and, therefore, if it will be necessary to modify all the in-house working procedures. The answer is a resounding ‘no’.

Electronic data interchange is specifically designed to automate communications between businesses and make them more efficient. This means that EDI transactions can be integrated with any ERP by simply making some adaptations to the system.

What is achieved by integrating EDI and the ERP?

The main advantage is that procedures become faster and more efficient. By integrating EDI with the ERP, the entire management system document flow is automated, along with forwarding and recording of incoming files. This way, staff can maintain their working procedures, but now without paper, boosting productivity and with tighter security guarantees.

Using an electronic data interchange solution integrated with the ERP lets you overcome two habitual obstacles:

  • The difficulties involved in setting up the communication flow between the partners in a business relationship, due to the lack of interoperability between manufacturers of the different ERP models. With EDI integration, this barrier disappears. Moreover, the solution automatically translates the message created in the ERP into the standard accepted by the recipient.
  • The double workload involved in managing the ERP on the one hand and the EDI platform on the other. Although EDI solutions in secure web environments are a good option for small businesses due to their low cost and quick start-up, they are insufficient for companies that need to handle a large volume of transactions. This is because the entire process is performed manually, unlike integrated EDI, which operates unassisted.

Ediwin XML/EDI Server, integrated EDI from EDICOM

Some big international companies from different sectors, such as Grupo Panalpina, Alcampo or Abbot, have already integrated EDI into the ERP through the Ediwin XML/EDI Server solution developed by EDICOM. This software functions in ASP-SaaS mode and maintains permanent communication with the company’s ERP or internal management system.

The way it works is really simple. Every time the document is created in the ERP, it is automatically transferred to Ediwin. The solution acknowledges the recipient, transforms the message into the pertinent standard and forwards it via the communications protocol required in each case. When documents are received, the same process takes place, but in reverse.

Ediwin is a multi-sector, multi-standard and multi-protocol solution, which integrates with any ERP on the market (SAP, Oracle, Baan, Navision, etc.). In addition, it is ready to issue electronic invoicing according to the requirements of more than 60 countries around the world, allowing multinationals to centralize their transactions in a single platform.

Would you like to know more about electronic data interchange? Check out the complete EDI Academy series here.

EDICOM creates first interoperability agreement in Australia


Nowadays, it is indispensable to be connected with any trading partner, regardless of their features and location. To this end, EDICOMNet, the value-added network from EDICOM, continues to grow and expand our global interoperability thanks to two new interconnection agreements. The aim of these agreements is to facilitate total connectivity among our clients in B2B business transactions, a major challenge in globalization and international market expansion.

For the first time, EDICOM has forged an interconnection agreement with an Australian company, B2BE, taking yet another step forward in EDICOM’s consolidation as one of the furthest reaching EDI companies in the international scope. Founded in 1998, B2BE is a technology solutions provider specializing in EDI and B2B with an international presence.

In Brazil, SINTEL is the latest firm to sign up to the various interconnection agreements held by EDICOM. Sintel is an IT company specializing in logistics management and EDI. EDICOMNet, one of the leading private networks for electronic data interchange among businesses, provides connectivity with the main retail sector trading partners in Brazil, such as: DIA Brazil, Wall Mart, Carrefour, GPA Grupo Pão de Açucar, Zona Sul, Covabra, Roldão, Ricoy, Irmão Muffato, Supermercado ABC, Supermercado Bahamas, Sonda…etc.

Interconnection agreements with these companies include the exchange of any commercial message: everything from e-invoices to purchase orders or despatch advices. This enables customers of both companies to exchange their EDI (Electronic Data Interchange) messages without any limitation by volume or format.

EDICOMNet, one of the world’s most powerful VANs

These agreements between the major value-added networks worldwide are needed to provide a better and more complete service to EDI technology users. At EDICOM, our value-added network EDICOMNet is now one of the most powerful worldwide, thanks to its high degree of interoperability.

EDICOMNet offers global interoperability

EDICOM maintains more than 40 interconnections with the main VANs worldwide. They include GXS, Sterling Commerce, Nubridges, Intesa, Easy Link, Neogrid and Tivit, among others. This way, our clients have global interoperability guaranteed with practically any trading partner.

Related contents

Edicom reaches global interoperability agreement with GXS

EDICOM signs global interoperability agreement with Liaison

EDICOM expands connectivity in Switzerland through an agreement with Swisscom

Challenges of International e-Invoicing

Global eInvoicing

Globalization, the expansion of markets and legislative changes around the world means that companies are increasingly interconnected and require secure and reliable communications that allow them to engage in e-invoicing anywhere worldwide.

The latest E-Invoicing/E-Billing International Market Overview & Forecast study preview, due for publishing next spring, estimates an increase of 13% for businesses and the public sector. In the case of B2C segment, the spread could reach 12%.

In Latin America it is already mandatory in most nations, both in the B2G and B2B areas. The United States is due to roll out a project in 2018, while in the European Union, e-invoicing with public administration is now compulsory in many countries. In 2017, two regions which so far had remained on the sidelines of this technology began to increase the volume of transactions: North America and Asia-Pacific. Check out the e-invoicing development stages in several countries worldwide in detail.

How to operate in e-invoicing projects in global terms?

Read the full article in the Global e-Invoicing website.

Denmark is Europe’s fastest growing country in digitization

desi 2017

The Digital and Economic Society Index (DESI) for 2017 recently published by the Commission reveals the ranking of the fastest-growing countries in the European Union (EU) in the digital services area.

What does the DESI study?

This annual report draws its conclusions from a detailed study of five areas:

  • Connectivity, in other words, broadband spread and quality.
  • Human capital and its ability to take advantage of the opportunities presented by digital society.
  • Internet use in different citizen activities (from remote purchasing to consuming online content).
  • Integration of digital technology in businesses and use of e-commerce.
  • Digitization of public services and, more specifically, the development of e-administration.

In the DESI 2017 report, Spain has mainly grown in connectivity, from 13.5% last year to 14.9% today. Integration of digital technology in enterprises has also developed at a similar pace (6.96% to 8.33%), an aspect especially noted for the spread of e-invoicing. In the DESI report for 2016, the percentage was 3.99%. That figure has now risen to 9.99%.

Meanwhile, the other study areas, i.e. human capital, internet use or digitization of public services, are showing more moderate growth or remain stable.

Digitization in the European Union

DESI 2017 is led by Denmark for yet another year, closely followed by Finland, Sweden and the Netherlands. As on previous occasions, the digital gap between different regions of the EU is evidenced again. The report gives these countries a score of 0.70, far removed from the scores of Romania, Bulgaria and Greece, which failed to reach 0.40.

Even so, we must highlight that the 28 States analysed by DESI improved their ratings compared to 2016. Slovakia and Slovenia in particular stand out. In fact, their growth was higher than 0.04, while the EU average stood at 0.028. In contrast, we find Portugal, Latvia and Germany, with less than 0.02 progress.

Throughout 2017, some countries, including Holland and France, are expected to join the B2G e-invoicing trend. In addition, other States such as Spain or Poland are rolling out VAT tax return initiatives. These measures will boost the current digitization figures.

EDICOMDATA: An electronic catalogue for sharing multimedia data


Electronic catalogues are a perfect tool for text based product data synchronisation between providers and distributors. But what happens when the data isn’t text based? Sometimes products have photos, videos and sound clips that need to be shared in a standardised form.

EDICOMData Multimedia is feature of EDICOM’s electronic catalogue that allows companies to publish, store and share multimedia files. This information is provided to the catalogue distributors and subscribers in a standardised form and can also be directly accessed by the final consumer through online stores.

It’s important to keep in mind that the e-catalogue EDICOMData has a Datapool certification, allowing it to operate on the GDSN network, which is focused on the B2B audience. It’s also part of the GS1 Source (TSD), a B2C network. This network operates in a manner similar to the GDSN, although it uses some data repositories, called aggregators, which allow resellers to disseminate information directly to the products’ consumers.

With EDICOMData Multimedia, companies avoid the habitual problem of constantly having to share multimedia information about products. It also diminishes the work load for distributors since it’s not necessary for them to manually send information to consumers. For suppliers and manufacturers, the main advantage is that it allows members of the public to have access to material specifically designed for them.

Some examples of multimedia content most frequently received by final consumers include product photos for publicity, movie trailers, videogame demonstrations, book illustrations, manuals, and music clips.

How does EDICOMData Multimedia Function?

EDICOMData Multimedia functions in a simple manner. These are the four most important characteristics of this solution:

  • The manufacturer or supplier publishes product data and updates it as necessary.
  • EDICOMData allows companies to index B2B data (information logistics, nutritional, etc.) and other multimedia more focused on the final consumer (videos, advertising photographs, etc.)
  • The solution allows distributors to share product information easily in their on-line shops or mobile applications.
  • Subscribers have the ability to download the information for later use.

To learn more about EDICOMData, click here to download more information.