DIAN authorizes EDICOM as e-invoicing provider in Colombia

La DIAN autoriza a EDICOM como proveedor de factura electrónica en Colombia

The National Tax and Customs Directorate (DIAN) has issued a resolution authorizing EDICOM as e-billing service provider in Colombia. With this certification, the Tax Authority gives a new boost to the massification project, scheduled for completion in 2019. By then, all the country’s businesses could be using this system.

EDICOM is one of the first e-invoicing technology providers in Colombia to be granted approval by the DIAN. Bear in mind that the indispensable requirement to begin providing the service consisted of being an e-invoicing issuer. In an initial phase, the DIAN authorized only 19 companies, the majority of which had previously taken part in the pilot project, as in the case of EDICOM.

Nevertheless, the qualifications required to become a technology provider go beyond being able to bill electronically. At the end of the day, the DIAN needs to ensure both the company’s technological and financial status. In this sense, EDICOM has fulfilled all the criteria laid down in article 12 of Decree 2242 of 2015:

  • Keeping the Registro Único Tributario (RUC/RUT) single taxpayer number valid and up-to-date.
  • Being responsible for sales tax and belonging to the common regime.
  • Holder of ISO 27001 accreditation on information security management system.
  • Certification of the corporate financial statement, signed by a qualified public accountant or auditor, showing liquid assets of over 20,000 UVT and fixed assets worth more than 10,000 UVT.

EDICOM’s authorization as e-invoicing service provider in Colombia is valid for 5 years. After that, DIAN will carry out the necessary checks to renew it in order to maintain taxpayer security.

How to issue e- invoicing in Colombia?

The next step scheduled by the Tax Authority will be to require mandatory adoption of e-invoicing from a given number of businesses. These taxpayers can choose any authorized technology provider with the appropriate software up and running. To do so, they simply need to check the listing of participants to be published by the e-invoicing IT service.

In addition, it is also possible to sign up for e-invoicing voluntarily. In that case, the DIAN shall issue a decision confirming the authorization and linking the taxpayer with the software they have decided to implement.

An integral solution

EDICOM, international leader in e-invoicing, has developed a solution that adapts to this technology globally. A platform integrated with the in-house ERP or management system which automates e-invoicing in compliance with all the legal requirements in any country worldwide, including Colombia.

Business digitization, the road to efficiency

Digitization

The fourth industrial revolution is here to stay and, inevitably, it involves business digitization. Companies of all sizes and sectors are faced with a transformation which, on one hand, enables them to meet their customers’ new needs and, on the other, enhances their efficiency to keep up their competitive edge in a global market.

United States, Japan and South Korea are the world leader in digitization, but Europe is also gradually making headway This is confirmed in the Digital Economy and Society Index (DESI) report for 2016, in which all countries, except Sweden, improved their ratings compared to the previous year.

Nevertheless, there are great differences between regions and sectors. For example, in the European Union, out of the hall 28, only 1 of every 5 companies is highly computerized. Meanwhile, for Denmark the figure rises to 1 in 2 and for Greece or Bulgaria it stays at just 1 in 9.

What is digitization?

Digitization is the process of transforming businesses into electronic, automated and more efficient systems, designed to lower economic costs and enhance productivity. The aim is to integrate the technology into the business ecosystem. In other words, beyond the uptake of digital solutions, it involves a change in mentality and corporate culture.

When assessing the degree of transformation of businesses, the European DESI report weighs up two different factors:

  • Business digitization. This includes the penetration of trends such as electronic data interchange (EDI), RFID tagging, e-invoicing, social media or cloud computing.
  • E-commerce. Based on online sales, the benefits obtained and the internationalization of e-commerce companies.

Efficient digitization models

Digitization transcends the private sector. Governments around the world are currently working on the rollout of paperless initiatives that drive or even require the technological leap in the field B2G. However, these projects also end up encouraging a transformation for the B2B and B2C segment.

Here are some of the fastest growing digitization models in businesses and public administrations:

  • e-Invoicing . This system, which lets companies issue digital invoices with the same legal validity as traditional bills on paper, adds security to the process, cuts storage costs and simplifies shipping and tax compliance. In many Latin American countries, such as Mexico, Brazil or Chile, the use of e-invoicing is now widespread among taxpayers. However, Europe, North America and Asia are also beginning to demand its use. The requirement, as noted above, begins in the public sector and mandatory use then spreads into the B2B field.
  • e-Procurement. e-Procurement is the next step in e-invoicing models. This trend involves digital management of all processing documents linked with the business relation. e-Procurement, often encouraged from the public sector, facilitates e-commerce across borders and among businesses
  • Electronic Data Interchange (EDI). This channel is mainly used in the B2B segment, although it is also required in certain digital procedures with public agencies, such as e-invoicing. Specialized EDI software enables businesses to exchange standardized documents automatically in real time and with maximum security guarantees. It is an increasingly necessary tool to set up a smooth communication flow between trading partners, ensure traceability and correctly manage the supply chain. The benefits range from cost savings to faster turnaround times or optimized logistics.
  • Cloud computing. Cloud storage is no more than a direct result of electronic management. Cloud computing is crucial for savings on storage and the information stored can be accessed from anywhere through a simple Internet connection. However, the challenge is how to preserve the information through time with security assurances and legal validity. To this end, the European Union has approved the eIDAS regulation, which governs trust services.

These are four of the most widely implemented digitization trends in businesses around the world. Even so, the transformation goes even further and also includes other breakthroughs such as Big Data, electronic data catalogues, omnichannel retailing or the Internet of things.

EDI Academy – What should I take into account when choosing my EDI provider?

EDI Academy - What should I take into account when choosing my EDI provider?

When rolling out Electronic Data Interchange (EDI), one of the most critical points for businesses is choosing the technology provider. Increased efficiency, optimization of logistics for business processes and economic savings will all depend to a great extent on the solution implemented.

In this new instalment of EDI Academy, we synthesize the main factors to take into account before engaging an EDI and e-billing provider.

  • Technological capacity

System crashes are a blow to productivity. One of the major benefits of EDI is precisely the exchange of data in real time. If the solution stops working, administration and logistics departments will be faced with great obstacles when carrying out any task.

In this sense, it is advisable to demand an SLA from the technology provider, in other words, a signed agreement whereby they undertake to maintain a minimum basic service. This way, you are assured of their technology capacity.

EDICOM clients, for example, have an SLA that guarantees 99.9% availability of EDI solutions.

  • Success Stories

Check out the provider’s track record and experience. Analyse which type of customers they have worked with (small businesses or large corporations?), which sectors they specialize in, what outcomes other companies implementing the solution have achieved, etc. This will let you detect whether they are really ready to deal with a case such as yours.

Here you can see some success stories of the EDI solution from EDICOM.

  • Certifications

One of the aspects requiring most attention when signing up for EDI is security. You will be sending and receiving large amounts of confidential documents through your solution, so it is crucial to ensure data integrity.

To assess this point, you can ask the provider to show you any accreditations and approvals  they hold. One of the most notable is ISO 27001 on Information Security.

  • Support

If any technical problem occurs, what service does the provider offer? Choose a technology partner with 24x7x365 assistance. Moreover, in the case of multinationals, check that the support is available in several languages.

  • Internationalization

If your company operates in several countries, you need a solution that meets the requirements of each jurisdiction, for example for e-invoicing. Each region lays down different obligations. This is why it is so important to have the support of a technology provider which not only works globally, but is also continually adapting to new regulatory frameworks.

To encourage this updating, EDICOM has created the Permanent e-Invoicing Observatory, which studies the evolution of this system around the world and applies the pertinent changes to the technology solution. This allows businesses to centralize all their EDI and e-invoicing communications in a single platform.

  • Solution features

Finally, you need to analyse the solution’s characteristics. The most recommendable is a multi-standard, multiprotocol platform integrated with your ERP or management system. This way, it will be possible to engage in seamless electronic data interchange with any trading partner, automatically and with no need to modify your in-house working procedures.

Would you like to know more about the EDI solution from EDICOM?

You can send us any queries you have, or request a live demonstration from our team, using the contact form. You can also find further information by perusing success stories from our clients, such as Unilever, Kraft or Cortefiel.

e-Invoicing in Mexico: Updates for the CFDI

CFDI einvoicing

Mexico’s Tax Administration is carrying out specific updates on its CFDI, designed to ensure a better experience of using e-invoicing and to remedy incidents that are detected over time with the application of this system.

Mexico’s Tax Administration has recently published new guidelines regarding the CFDI.

The first major change will come with the new CFDI version 3.3. The new version includes changes in structure, data format, data features and data pools/catalogues, as well as in validations and calculation rules. Specifically, we highlight the following changes:

  • New validation rules are applied to check the coherence of the data and prevent possible errors.
  • Twenty-three catalogues will be used to improve data accuracy, some of them internationally accepted. Through these, the information for certain fields will be designed.
  • The existing information will be integrated with the billing process, so that when submitting returns, some fields will be displayed prefilled.

The second change implies including a new complement, the payment receipt complement. The version 1.0 of this complement must be included in the CFDI issued to confirm the receipt of payments in partial instalments and in those cases where the amount due is received in a single payment, but this is not covered when CFDI was issued, even in the case of credit transactions which are fully paid at a later date than that of issuance of the corresponding CFDI.

The third change affects the cancellation of CFDI. In this update, the tax administration has defined in detail, the procedures for cancelling online digital tax documents. In particular, it has defined new rules for how the receiving company can cancel an online digital tax document that has been accepted as well as one that hasn’t been accepted. See more details about cancelling online digital tax documents.

Learn how to successfully handle electronic invoicing by clicking here to download our white paper that explains the state of the electronic invoice in Latin America.

Click here to download the infographic, which details all the changes taking place in 2017 for online digital tax documents.

Biopharma industry in the US and the NHS e-Procurement Strategy challenge

NHS e-Procurement Strategy

United States is the leading biopharma market worldwide. In fact, it is estimated to provide more than 850,000 jobs related with the sector in the country alone and its revenues are around $1.2 billion dollars. But biopharmaceutical production goes beyond America’s borders and extends worldwide. Many of these US companies are suppliers to organizations such as the UK National Health Service (NHS). This means they are now faced with the challenge of adapting to the new e-Procurement strategy.

What is the NHS e-Procurement Strategy?

The NHS e-Procurement Strategy is an initiative by the UK Department of Health designed to remove paper from all procurement-related processes. This technological leap involves the use of PEPPOL and GS1 standards to maintain security and ensure smooth electronic communication between the different partners.

The measure requires all NHS suppliers and trusts to move towards digitization in three areas:

  • Electronic Data Interchange. NHS e-Procurement requires the use of EDI for orders, invoices, despatch advices and delivery notes. These messages must be created with the PEPPOL standard to ensure security and interoperability.

This takes paper out of the loop, along with all the costs arising from its storage and sending. In addition, the processes are automated, so businesses gain in efficiency.

  • Electronic Data Synchronization. Biopharma companies supplying the NHS need to implement an electronic data catalogue or Data Pool, authorized to operate in the GDSN network. This allows clear identification of the references of all products to be supplied to British hospitals and trusts. In addition, synchronization keeps the product data updated in real time, avoiding any possible failures that could put patient safety at risk.
  • Integration with the e-Procurement platform. This is one of the major challenges faced by the biopharma sector. Businesses need to integrate their ERPs or in-house management systems with the platform developed by the NHS. This is a crucial step in automating data extraction, transforming them into the required format and validating them before forwarding them to the public sector.

How to adapt to the NHS e-Procurement Strategy?

Biopharmaceutical companies marketing their products to the UK must implement this mandatory e-procurement strategy. To this end, it is indispensable to have a technology provider that meets the regulatory demands:

EDICOM holds both certificates, but beyond these legal requirements, it provides other added values essential for multinational companies working in biopharmaceuticals:

  • The technology solutions are scalable and global, so they not only cover the need to connect with the NHS but also with any other organization in the international scope, an increasingly important requirement due to the spread of B2G electronic invoicing.
  • EDICOM is technology leader in the pharmaceutical sector, with specific e-communication platforms such as Business@Mail Pharma.
  • The company has offices in the United States and Europe, which facilitates implementation of the technology and subsequent support (24x7x365).

nhs1