EDICOM obtains accreditation as Qualified Trust Service Provider under the European eIDAS Regulation

European eIDAS Regulation

The Ministry of Energy, Tourism and Digital Agenda has certified EDICOM as Qualified Trust Service Provider in accordance with EU Regulation 910/2014, known as eIDAS. For a trusted service provider to be qualified, a supervisory body must determine its ability to operate in this capacity.  In the case of Spain, the Secretary of State for Telecommunications and Information Society.

This certification at European level acknowledges EDICOM as Trusted Third Party, with the certifications and technical capacity necessary to provide the trust mechanisms required for electronic transactions.

In particular, the services accredited as qualified are as follows:

  • Qualified digital signature e-certificate issuing service;
  • Qualified digital seal e-certificate issuing service;
  • Qualified electronic time stamp issuing service;
  • Qualified safekeeping service for qualified electronic seals.

The eIDAS regulation

The eIDAS regulation creates a cross-border legal framework that ensures interoperability of electronic identification mechanisms across all EU member states. The aim is to remove barriers and grant validity to electronic identification and signature systems so that both natural and legal persons can use their e-identification in any country of the European Union.

Upon receipt of this certification, EDICOM’s qualified services will be signalled by the EU trust mark for qualified services.

Certified long-term archiving

The digital transformation in business is progressing at an unstoppable pace and relies on the existence of technological solutions able to facilitate this leap. In this case, the application of trust services equates e-documents to the traditional ones on paper. In the case of electronic archiving, to preserve the legal condition of documents and files processed with qualified trust services, secure digital safekeeping will be necessary.

Thanks to certification by the qualified preservation service for qualified electronic seals, EDICOM has the capacity to preserve the legal conditions of documents and files archived with assurances of authenticity and integrity over time. EDICOM is the first company certified by the Ministry of Energy, Tourism and Digital Agenda to offer a long-term electronic archiving service under the eIDAS certification for the entire European Union.

EDICOMLta is a platform certified for the safekeeping of e-documents for the period of time required by companies or set by the legislation in each case. The solution ensures permanent access and retrieval of 100% of documents uploaded to the platform, as well as managing proofs evidencing the integrity of stored documents.

For a better understanding of how the EDICOMLta solution works, we have drawn up a guide including an annex with three case studies on electronic archiving of VAT books, Human Resources department documents and e-invoices addressed to the Administration.

Download our free Expert Analysis Regulation EU 910/2014: the case of electronic archiving. (Available in Spanish)

GDSN Data Pools, new allies for food chains in the United States

GDSN Data Pools

Society’s interest in knowing the origin and composition of its food and the demand for information from consumers has led governments to respond through regulation. Food legislation has reinforced aspects of marketing food and, in particular, its labeling.

New regulation for nutritional information

For this very reason, new regulations made by the Food and Drug Administration (FDA) require caloric information to be in restaurant menus and vending machines. These regulations affect restaurant chains with more than 20 establishments and need to be applied by May 7, 2018.

The GDSN and product data synchronization

Restaurant chains rely on the accuracy of the product information they receive from their suppliers. GDSN helps ensure that both restaurant operators and their suppliers are working with quality data that is reliable and easy to use. The data is defined and formatted according to GS1 Standards, which make data identical for all business partners. The updates are made in real time and data exchange is automatic. GS1 bases its operation on the exchange and synchronization of information structured in XML format, between electronic data catalogs (Data pools) that act as repositories of information that are interconnected around the world.

Also, the large supermarket chains benefit from this information since they are able to offer accurate data on the nutritional composition of their food. Therefore, customers can make informed decisions about what they consume. Additionally, this new mandatory legislation will offer added value to each customer’s shopping experience.

Advantages of having a global data synchronization solution

The entire chain, suppliers, distributors, and consumers, in a commercial relationship enjoy the benefits of this solution. The main players in the GDSN, the provider and distributor, act as publishers and data subscribers through a Data pool certified by GS1. Companies that wish to use the GDSN to synchronize their product data systems must do so through the Data pool either as issuers to publish information or as data recipients to establish subscriptions.

For the publisher, the advantages of having this tool translate into: saving time because information is updated in real time, having product data available at the point of sale, and administrative savings because the system automates processes for sending and updating information.

For the subscriber, GDSN is a tool that allows product attributes and new references to be updated automatically. It offers information accuracy as it eliminates language and cultural barriers when categorizing products under the same criteria (measurement, weight, currency, etc.) It also has commercial benefits as it helps to offer more effective promotions at the point of sale.

EDICOMData, a Data Pool with added value

There are customized synchronization options like those offered by the EDICOM catalog EDICOMData homologated by GS1, which allow commercial parties to exchange necessary data for their business automatically and safely.

EDICOM’s system allows for process automation. Users, publishers, and subscribers are able to input product data directly from their ERP by generating a customized data transformation map, which adapts to the format and structure of the client’s internal article master.

What are the advantages of EDICOMData?

In addition to advantages outlined above, this system:

  • Is interoperable with any Data Pool connected to the GDSN.
  • Offers a private and customized environment where publishers and subscribers synchronize only the critical information they need to share. (Synchronizing the essential information streamlines the product data management and updating processes.)
  • Offers an environment where indexed multimedia content (images, videos, audio files, etc.) is available to catalog subscribers.

EDICOM attends the HCSA Annual Conference 2017

HCSA Annual Conference 2017

EDICOM is attending the 47th annual HCSA Conference and Exhibition in Harrogate, United Kingdom, on the 29th and 30th of November.

This year’s conference is called “Stronger Together”, with aims to share issues and challenges posed by the NHS, while focusing on how working more collaboratively can leverage better outcomes.

The NHS e-Procurement Strategy continues its progressive implementation and aims to streamline procurement processes for goods and services, making it more efficient by automating the exchange of documents in the NHS supply chain.

In this dynamic and changing environment, EDICOM is able to bring some light to those companies that are already moving forward towards the digitization of their workflows. The EDICOM platform can help you meet compliance with any requirement in the NHS e-Procurement Strategy. Your company can hence meet all necessary requirements with a solution from one single provider. Here are the reasons why:

  • EDICOM is part of the PEPPOL Network as an accredited Access Point and can support your company through all stages of implementation process.
  • We have been awarded a place on the Crown Commercial Service (CCS) RM3784 PEPPOL Access Point Framework Agreement.
  • We own a GDSN certified Data Pool (electronic catalog) which enables suppliers and hospitals to synchronize all their product and service information.
  • We also offer a full integrated EDI and e-Invoicing platform, which will make electronic data interchange automatic and immediate with full document traceability.

    –> Request a meeting with our colleagues here. We are looking forward to meeting you!

The rollout of e-communications through PEPPOL and GDSN is an open door to international trade and optimization of other business activities. Digitizing communications flows will create competitive advantages for businesses which will be able to expand their commercial focus worldwide.

Next steps within the NHS adoption calendar

The medical devices companies are already up and running with their adoption calendar. The next group of companies to implement the electronic system is the medicines suppliers group, such as pharmaceuticals and laboratories.

If you would like more detailed information on the aims of this initiative and the deadlines for rollout in companies, we recommend:

Visit us at our stand and ask about how we can help you with your e-Procurement project!

CFDI 3.2 and CFDI 3.3 coexistence period extended until January 1, 2018

facilidades SAT

In a recent communiqué , the SAT confirmed that the mandatory use of CFDI 3.3 will be delayed until January 1, 2018. This means that version 3.2 can continue to be used until December 31, 2017.

The SAT acknowledges the scale of this change in modernization of the billing system for taxpayers, which is why it has issued this extension before finally rolling out the single definitive version in January 2018.

The notification also highlights other extensions regarding CFDI and some of its complements. Discover it on the CFDI website.

Related news

How to enrich the EDI flow in the retail sector?

EDI retail

One of the most important characteristics of the EDI world is the ease of processing information that’s shared once it’s collected. This is explained in part, thanks to the homogenization of information and the use of a standard format that allows information and documents to be exchanged. For example, in the retail sector, the regulatory system allows users to send a catalog of products, manage an order or process a payment notification or invoice.

Technological implantation in retail EDI

EDI is widely used in the distribution world and in comparison to other sectors, this sector has the greatest implantation of data interchange technology for managing commercial documents or sending data electronically. The reason is that companies that use retail EDI manage a large number of commercial transactions, which are a major part of businesses and companies where the public generally goes.

Supermarkets and shopping malls are just some of the businesses that collaborate to sell and move large quantities of stock. In practice, this means there’s a high volume of operations that add to the interchange of B2B processes (stock management, type of articles, order processing, shipments to suppliers, etc.) in the supply chain. The usual flow of EDI between distributors and suppliers like orders and invoicing is not enough for multinational companies. Why not take advantage of it to the maximum? Make EDI profitable to optimize business.

There are other types of messages from lesser-known chains such as PRICAT, DESADV, REMADV, RECADV or RETANN, among others, which have the advantage of optimizing and making communications more efficient between distributors and suppliers. What’s more is that these EDI messages offer great benefits to both sides of the B2B chain. Once an EDI solution has been implemented, it’s easier to incorporate messages and take advantage of cost reductions thanks to greater efficiency and security in the automation and integration of processes such as receiving orders as well as operations (sending an invoice, payment notifications, or the reception of an order or a catalog of products, etc.).

What other EDI messages enrich the flow of communications?

DESADV: this EDI message is also known by the name of ASN, two acronyms that refer to Advanced Shipped Notice and Dispatch Advice. They refer to dispatch notice and shipping notice respectively. This EDI solution has great advantages for distributors and providers. For example, DESADV allows users to verify the merchandise sent by the supplier and to know all the details of the order.

At the same time, the anticipation of the shipping notice allows for broad traceability, facilitating loading and unloading tasks, and includes valuable information such as packing numbers, product expiration dates or the configuration of pallet products. In short, thanks to the use of DESADV, all operations are automated and delivery management is improved due to streamlining receptions and shipping processes.

As previously mentioned, there is a need to manage stocks and the large number of company products dedicated to retail EDI. Thanks to PRICAT, any manufacturer can inform its suppliers about its catalog of products in real time in addition to reporting data such as characteristics, references, logistical details, etc.

REMADV is an EDI document that a company issues to its suppliers to notify them of a payment document or an invoice request. In short, REMAV (Remittance Advice Message) is a type of payment notice that gives information about a payment, how much money will be paid and best of all when the money will be paid.

As with the EDI DESADV message, the RECADV document is the most widely known and used. Basically, this message is utilized in the EDI distribution sector to confirm to manufacturers when an order has arrived. This reduces expenses by avoiding rejections when paying invoices.

ORDERS RESPONSEThe Order Response message provides the ability for a supplier to respond to an order previously sent by the buyer.

Finally, there are other EDI messages such as RETANN and RETINS that improve communication between the manufacturer and the supplier by reporting any differences and any problems with the orders or merchandise sent. RETANN means announcement of returns and is translated as a return notice. Something similar happens with the EDI retail RETINS (Instruction for returns) message or return shipping.

In short, the use of EDI messages improve supply chain communications, automate processes and reduce operational errors by reporting valuable data such as the traceability of goods, an invoice payment and a delivery notice. In summary, EDI tools are essential for B2B operations, especially in retail EDI.

Contact us to learn how to optimize your EDI solution and enrich commercial communications with all of your suppliers.