As of January 1st, the country’s public agencies and corporations are required to use this system in the frame of their business relations. The spread of this technology will then continue until the incorporation of micro-businesses in 2020. To this end, last November the French government issued Decree n° 2016-1478, a text setting out the implementation modalities for e-invoicing in the public procurement framework. On December 9, 2016, the government further announced a Ministerial Order to complete the Decree, detailing the procedure for sending and receiving e-invoicing, as well as ways of processing these bills.
From this decree, which came into force on 1 January, we can highlight the following information:
- Firstly, the text stipulates the information an e-invoice must contain to be considered valid. Among others, we note the presence of a date of issue, the identity of the sender and recipient, the unique invoice number and amounts, etc. In total, Article 1 of the Decree lists 11 mandatory requirements.
- In second place, the Decree states that electronic invoices must be sent to public bodies through Chorus Pro, the portal developed by AIFE (Agence pour l’Informatique Financière de l’Etat), which guarantees the reliability, security, privacy and traceability of the data. However, the text also provides that in the event of non-compliance with this obligation, the relevant public entity must inform the sender of the mistake and invite them to use the portal.
- Finally, the Decree states that the payment period cited in each invoice shall commence as of the time of receipt of the acknowledgement confirming receipt of the e-invoice by the recipient.
Are you ready for e-invoicing?
As of January 1, public administrations and large companies with over 5,000 employees must only use electronic invoicing, in accordance with Ordinance Nº 2014-697. A year later, on 1 January 2018, it will be the turn of midsize companies (250 to 5,000 employees). In 2019, SMEs (10 to 250 employees) are due to join the system, finally followed by micro-businesses (fewer than 10 employees) from January 1, 2020.
This is a technology project of vast scope. For this reason, EDICOM is working in collaboration with AIFE alongside other public agencies, carrying out pilot trial runs to get everything ready by the scheduled dates. EDICOM is already in the transition to production phase with the State and those businesses involved in the project voluntarily. If everything goes according to plan, France foresees annual savings of €710 million euros, of which 335 could involve the private sector.
Beyond reducing costs, the aim of this project also concerns the improvement of efficiency and simplifying tax collection. To achieve these objectives, EDICOM has developed a complete e-invoicing solution that automates the entire procedure for creating, sending, receiving and reporting of electronic invoices.
The EDICOM e-invoicing platform integrates with the ERP/internal management systems of businesses or public agencies and meets the requirements of the French legislation. Moreover, it ensures connectivity with Chorus Pro and any other national or supranational body, through a Public Administration communications HUB.
Download the white paper on e-invoicing
If you would like to know more about this technology project and how it works, you can download this free guide to e-invoicing with the Public Administration in France (available in French and English). In it, our team of experts presents an in-depth analysis of e-invoicing system features in France and Europe. In addition, the guide provides information on the adaptation tasks to be undertaken by companies and the options available for the switch to electronic invoicing.