Mexico’s big hitters rely on Business Mail Payrolls

Business Mail Payrolls

From more than three months now, payroll issuance using the CFDI schema has been mandatory in Mexico. This is part of a technological modernization strategy making this North American country one of the most advanced in electronic management. The path towards limiting the use of paper is also marked by a considerable economic saving which, for payroll receipts, reaches 80% per document.

This information is taken from a survey carried out by EDICOM, showing how prior to rolling out CFDI, the payroll issuing and delivery process used to cost around 37 pesos each time for Mexican businesses. This sum mainly went on tasks such as printing, delivering and safekeeping of the pay check signed by the worker.

With the electronic process, however, these tasks have disappeared, and the whole procedure is currently done practically automatically through a solution such as Business Mail Payrolls. Through this platform, EDICOM generates, stamps and submits all the payroll receipts to the SAT. In addition, workers can sign documents electronically without leaving their post. All the pay checks are then stored in a secure high availability environment where both employees and employers can consult the documents at any time.

This is why major companies with a considerable number of workers, such as Eli Lilly, Pilgrim´s and Star Medica, UNILEVER, Robert Bosch, Volaris, Continental, BMW, McCormic, Prosegur, Fermic, Hanesbrands or Alucaps Mexicana trust and benefit from solutions such as Business Mail Payrolls to handle their administrative transactions and finally wave goodbye to paperwork. Thanks to this type of software, they can cut costs and boost employee productivity, as workers no longer have to line up during working hours to sign their pay checks.

 

New Tax Law amendments for 2014

The new amendments that came into force on July 1 were rolled out by the SAT specifically to govern the management of CFDI in certain economic and fiscal operations.

In addition, they highlight the new specifications for taxpayers who are required to keep an accounting record of their operations. They are now required to have electronic systems able to generate files in XML format containing a series of fields which include detailed data on their economic activities. Moreover, the accounts listing in the XML format specified must be sent by remote means to the Tax Mailbox on a regular basis (monthly, every time it is modified and at the end of each tax year).

 

Paystream recommends EDICOM e-billing solutions

Paystream recommends EDICOM e-billing solutions

The advisory firm Paystream Advisors has issued a report on e-invoicing in Latin America primarily aimed at large international companies with expanding economic interests in the region.

The first part of the study, headed “A CFO’s Guide to E-invoicing in Latin America”, examines the main features of electronic invoicing in Brazil, Argentina, Chile and Mexico. It also recommends some solutions for starting up the system. Among them, those from EDICOM stand out for their international scope and constant updating.

Latin America is probably the most advanced region of the world in the rollout of electronic invoicing. In these countries, most governments have adopted strict legislation making the use of electronic billing systems an everyday activity spread throughout all scopes, from B2B and B2G, where the generation of electronic invoicing is mandatory for submission to the tax authorities, to its implementation in the B2C areas, as a mechanism that provides a certain degree of fiscal control over individual taxpayers. Electronic invoicing not only entails great cost savings, but is also proposed as a highly effective measure to combat tax evasion.

The rollout of electronic billing in these countries has been progressive, gradually incorporating a greater number of taxpayers over time. In Mexico, for example, the process has been going on for over a decade. The aim of this gradual implementation is that the adaptation should take place without great efforts. However, today multinationals who want to grow in Latin America should implement this system from the word go. A process which can be difficult, especially in countries like Brazil or Mexico, where electronic invoicing is particularly complicated. This is compounded by the fact that many of these businesses come from countries like the United States, where the tax system is completely different.

Companies in the process of expansion should also bear in mind that each State has different technical and legal requirements. In this sense, the guide drawn up by Paystream is very useful, because it approaches the constraints involving e-invoicing in each of these countries. The report also highlights the need to have an international platform like EDICOM’s, which allows users to work with a single solution in different States, regardless of the legal standards, language employed or time zones.

 

An all-round solution

EDICOM has carried out electronic billing and EDI projects in over 60 countries worldwide. Moreover, the International E-Invoicing Observatory, run by renowned experts in the field, makes it possible to constantly update the solutions, so that they are always adapted to the law in each country. These features have consolidated the company’s position as a front runner in the sector.

 

CFDI touches down in Mexican airlines

CFDI Aerolineas

The electronic billing schema currently in force in Mexico (CDFI) has safely landed in the airline sector. And it does so by making it mandatory, as of 1 July, to issue electronic invoice receipts for the sale of airline tickets, as laid down in the Transitory Article Seven of the First Resolution of Modifications to the Omnibus Tax Resolution for 2014:

For the purposes of Articles 29 and 29-A of the CFF, and 18, section VIII and 90, paragraph six of the Income Tax Law, taxpayers providing domestic or international air transport services for passenger or goods shall issue the corresponding CFDI for income received for said services.

In addition, the law also states the obligation to deliver said document to taxpayers who request it, allowing a term of two business days from the moment payment of the transaction takes place:

For the purposes of Article 29, first and last paragraphs of CFF, taxpayers who provide air transport services for passengers or goods, when operating ticketing sales and guides using centralized systems for the monitoring, issuance or distribution of payment and services shared with other providers of the same services, shall fulfill the obligation to issue and deliver CFDI for these operations, within two working days as of the day immediately following the payment date of the transaction.

Download whole resolution.

In this legal context and with just a few weeks before the regulation comes into force, airlines are faced with the need to prepare their accounting and fiscal management systems for the issuance, submission to the SAT and online forwarding of the receipts to those passengers that request them.

 

100 % AUTOMATIC ISSUING WITH EDICOM TICKET PORTAL

To respond to this dual obligation faced by the airlines: to issue the CFDI and deliver the invoices to users, EDICOM has developed the “Airline CFDI Portal”, a technological solution that simplifies and automates CFDI issuing tasks.

With this solution, the airline offers its users an online portal with special security which the passenger can access to get their CFDI by a simple procedure that is 100% automatic and takes place in real-time:

  • The user accesses the portal and enters some personal and fiscal details.
  • The platform automatically generates the CFDI and EDICOM certifies the invoice, introducing the serial and folio number and declaring it to the SAT.
  • The client gets the bill in real time, and can download the receipt at the same time.
  • Invoices issued by the ticketing portal are integrated into the company’s accounting management system.

Some of the world’s major airlines, such as  Volaris, American Airlines, Delta, Iberia, KLM, Lufthansa or Air France, have rolled out the EDICOM CFDI Portal solution with a dual purpose: to comply with the regulations coming into force on July 1, 2014 and integrate the portal into their network of online services for customers and passengers.

Find out more about the EDICOM CFDI Portal.

 

SERVICE FOR TRAVEL AGENCIES

Travel agents will also be affected by the new laws, since in the course of their normal activities they deal with the purchase of large batches of air tickets.

As our CFDI issuing platform concentrates the main airline companies operating in the country, we have developed an “Airlines HUB” which automates all CFDI requests for tickets acquired daily by air travel agents and integrates them directly into the internal management system.

If you would like to know more about this service, please do not hesitate to contact our consultants.

 

Edicom takes part in GS1 Mexico Congress

EVENTO GS1 MÉXICO

The main technological tendencies applied to the retail sector will be highlighted on 13 and 14 May at the GS1 Mexico Congress. This annual rendezvous would not be complete without EDICOM, leader in the development of B2B technological solutions and provider to large-scale retailers such as Grupo Gigante, DIA, Toys R’Us or Cortefiel.

Every day, large-scale distributors have to deal with managing multiple business transactions, further complicated by heterogeneity in the profiles of suppliers and customers. In this sense, EDI (Electronic Data Interchange) has become a necessary tool to simplify these procedures and enhance productivity and efficiency. This is why the supply chain sector is one of the areas with widespread deployment of electronic data interchange platforms.

EDICOM has different solutions that help improve the management of business transactions such as orders, despatch advices, delivery notes, invoices, etc. At our booth, visitors can discover the easiest way to link up with their suppliers or how to integrate and automate data communications in the ERP through EDI.

In addition to EDI platforms, the retail sector has other technological proposals that help improve business and cut costs. Among them, we find our solutions to optimize electronic billing management. In this sense, EDICOM is one of the leading electronic invoicing service providers in Mexico and the first PAC authorized by the SAT. To maximize the use of electronic invoicing, compulsory for the vast majority of taxpayers since 1 April, our company has created several value-added services, such as the issuing of payroll slips or the Receipts Portal.

According to the organization, the GS1 Mexico Congress will play host to over 3000 visitors. Please do not hesitate to visit us during the Congress and ask for a first-hand demonstration of our software.

  • 13 and 14 May 2014
  • Banamex Center, Mexico City.
  • Av. Conscripto 311, Lomas de Sotelo, Miguel Hidalgo, 11200, Ciudad de México, Distrito Federal, México.

Interested parties can find further information and register at the event website: http://www.gs1mexico.org/congreso/.

Mexico leads the way in electronic billing

MÉXICO LIDER EN FACTURA ELECTRÓNICA EN TODO EL MUNDO

Mexico is the most advanced country in the world in terms of electronic invoicing rollout. Since its inception ten years ago, over 9,000 million transactions have taken place through this system. A leadership confirmed by the prestigious annual survey on E-Invoicing/E-Billing: International Market Overview & Forecast drawn up by Billentis consulting. According to this report, the Central American country showed the highest electronic invoicing growth rates in 2013.

This trend is set to continue throughout the rest of the year due to the current tax legislation which requires the majority of taxpayers to use CFDI (Digital Tax Receipt via Internet). In fact, the extension deadline set by the Internal Revenue Service to join this scheme ends on April 1.

The potential of electronic invoicing to improve fiscal control, keep costs down and speed up transactions has sparked overall growth of this payment system worldwide. In this regard, some countries in Asia and the Pacific, interested in the rollout model developed by the Mexican Administration, may implement similar measures in their respective regions.

The European Union, which until now had been more liberal in taking legal action on the issue, will also follow some of the Mexican model’s guidelines. In fact, in late 2013, representatives from SAT and the European Commission met with the ESSPA and AMEXIPAC to initiate a bilateral relationship and make headway in this area.

In recent years, Latin America has become one of the biggest promoters of e-invoicing. Further proof is that Brazil and Chile are also front-runners in rolling out this payment system. In addition, other countries such as Costa Rica, Ecuador, Guatemala and Uruguay will soon be taking up electronic billing.

To illustrate this historic evolution, EDICOM has drawn up an infographic summarizing the e-billing milestones that have taken place in Mexico over the past decade.

 descargar infografía 10 años de factura electrónica en México