The EU-funded initiative Govein launches its second project, GOV2EU

Govein

The European e-Invoicing initiative Govein has launched its second project called GOV2EU. A kick-off meeting at EDICOM’s headquarters in Valencia on October 3rd, 2017 shows that the implementation of the project is underway. The Govein initiative aims at enhancing e-Invoicing among the public administrations to ease the adoption of the e-Invoicing Regulation which comes into force in November 2018.

For the GOV2EU phase, 24 participants have joined this EU-funded project framed within Europe’s CEF TELECOM e-Invoicing initiative, coming from Poland, Hungary, Slovakia, France, Portugal, Spain, Germany, Belgium and Italy.

At this kick-off meeting, best practices from the first Govein project and experiences about EDI in the public sector were shared. The timeline and planning for the first actions were also set, which begin with the roll out of the technical tasks by EDICOM in order to implement the required solution.

Also, specific meetings with every participant were carried out by our experts so that our Project Managers could explain in detail the launching of their technical tasks. For each participant in the consortium, EDICOM will implement a multi-syntax solution able to handle e-Invoicing in multiple standards, according to the needs of each participant and the specifications detailed in the European regulation, in order to achieve semantically interoperable electronic documents in the EU scope.

Through these projects, the implementation costs of European Electronic Invoicing will be subsidized in accordance with the requirements set for both in Directive 2014/55/EU and in European Regulation eIDAS.

By the end of 2018 and before the entry into force of the Directive, these 24 participants will be able to use an integrated e-Invoicing solution, automated with their ERP and their invoicing processes with their suppliers.

After having this solution implemented, it will be much easier and faster for these public administrations to extend the use of the EDI solution to not just receiving invoices, but also to send orders and receive other commercial documents exchanged with suppliers. All this, with the goal of making communications between businesses more efficient, immediate and secure.

Timeline of the projects led by EDICOM:

About Govein

Govein is an R+D+i initiative designed to encourage development of e-Invoicing in the European Public Sector, and particularly in the healthcare scope. We must remember that next year Directive 2014/55/EU comes into force for all member states. This regulation requires the use of e-invoicing in public procurement through a common European standard ensuring interoperability.

EDICOM, as Certification Authority and qualified trust service provider, is responsible for managing and leading the project, with the support of European Management Consulting EMC. To this end, they have developed a multi-standard solution, which integrates with corporate ERPs and follows the specifications of the new European regulation and the PEPPOL standard for exchanging messages with public administrations.

EESPA: Use of electronic invoicing increases by 29% in the EU compared to 2015

EESPA

The European e-Invoicing Service Providers Association (EESPA) has published that 2016 experienced a growth of 29% in use of e-Invoicing and that over 1.6 billion e-invoices were processed. The results are based on a survey of individual EESPA members completed in June 2017.

The majority of invoices processed were B2B or B2G (Business-to-Business or Business-to-Government) invoices (1035 million invoices in total in 2016), although the EESPA membership also has a significant involvement in the delivery of B2C (Business-to-Consumer) invoices (580 million invoices in total in 2016).

These figures show that the electronic invoice continues to grow in the European Union and that it will have to continue growing due to the mandatory Directive 2014/55/EU about e-Invoicing with EU public administrations which comes into force on November, 2018.

To this end, European countries are already working on their own e-Invoicing models and many have already been implemented between suppliers and their institutional bodies. Given the diversity in countries and legislations, one of the biggest challenges the EU must overcome is interoperability. This is relevant in order for the electronic invoicing to increase and to become the system used, not only by B2G operations, but also between B2B processes.

Associations like OpenPEPPOL work on extending the use of the PEPPOL network in European countries, in order to establish a common network for any type of commercial documents, starting with invoices. PEPPOL is already an accepted standard in some Nordic countries but, mostly, it is being used in the UK, as its National Health System has made PEPPOL mandatory for the electronic interchange of documents between health sector and its suppliers.

EESPA Chair, Esa Tihilä, said, “This data is essential for European authorities in tracking the success of their policy initiatives in e-Invoicing, and also signifies to those who have not yet started the e-Invoicing journey, the value that e-Invoicing makes to cost reduction, improved efficiency, competitiveness, liquidity generation and environmental benefits.”

Check here also the annual “E-Invoicing / E-Billing” report describing the state of e-Invoicing around the world.

Germany gets ready for e-Invoicing

germany e-invoicing

Germany is starting to define its system for managing e-Invoicing with its public administrations, in line with European Directive 2014/55.

The first deadline will be November 27, 2018, when ministries, central services and constitutional bodies will be required to receive electronic invoices. Next, and by November 27, 2019, it will be the turn of the remaining public, regional and local institutions. But Germany is going even further. Its public administrations will not only have to be ready to receive e-Invoicing over and above the set amounts, but also invoices for any sum. From November 2020, suppliers will be required to send invoices worth more than € 1000 in electronic format only.

One step closer to e-invoicing in Costa Rica

One step closer to e-invoicing in Costa Rica

On February 14, Costa Rica is starting up its e-invoicing pilot project, which will include six large taxpayers and plans to spread this system throughout the country. The announcement of the breakthrough comes after the issuing on 7 October of Resolution DGT-R-48 on Authorization for use of e-invoicing and associated electronic documents. In addition, on November 3 the selection criteria for taxpayers required to issue e-invoicing once the pilot plan starts up were also published in the official state gazette.

The Directorate General of Taxation (DGT) has now defined the mandatory features for e-documents. The formats and technical specifications are detailed in the annexes and XML structures listed in the DGT web portal. In addition, the method for delivery, validation and preservation of electronic receipts is also stipulated (mandatory for a 4-year period).

Who will be required to issue e-invoicing in Costa Rica?

For the moment, the DGP has not revealed how migration to e-invoicing will take place, although it is foreseeable that it will be done gradually, in stages, as occurred in practically all the Latin American countries where e-invoicing use is now compulsory. Nevertheless, there is still no definite timeframe. What will be announced on December 15 will be the list of taxpayers required to start issuing e-invoicing from the start of the pilot scheme in February 2017.

In this regard, the DGT selection process will take into account the criteria published in the Gazette on November 3. Among them, the income level and activity sector of the taxpayers. These taxpayers will receive notification by email in the case of large companies, or through the Gazette for smaller taxpayers.

However, taxpayers who are prepared to face this technological leap can apply to join the pilot scheme voluntarily. To do so, they must send an e-mail to fe@hacienda.go.cr.

A system with great benefits

The spread of e-invoicing in Costa Rica will bring benefits, both for the public sector and private companies. With this technology, the DGT will be able to improve control and reduce tax evasion, as all the business transactions will be declared in real time. In addition, taxpayers will simplify tax compliance and automate part of their administrative procedures, which will increase productivity and cut economic costs. In fact, the savings from e-invoicing may reach 90% compared to the traditional process on paper.

Looking forward to seeing you at the PIH Show

Looking forward to seeing you at the PIH Show

EDICOM is taking part in next week’s big UK healthcare event: the PIH Show. The event is being held on September 28 at the Olympia in London from 9 in the morning. Around 4000 professionals involved in the healthcare sector value chain will be attending the sessions, seeking technology solutions and responses to the NHS e-Procurement Strategy.

The initiative by the Department of Health (DoH) is the most ambitious public e-procurement project launched in Europe. The aim is for business relations between all NHS trusts and their suppliers to become 100% electronic. Results anticipated include greater efficiency, enhanced security and an economic saving between £5000 and £8000 per bed.

Answers to NHS e-Procurement Strategy at stand 238

During our participation in the PIH Show, EDICOM will be at stand 238 to present a comprehensive solution fully adapted to the technological requirements of the NHS e-Procurement Strategy developed by the DoH. Bear in mind that stakeholders making up the UK public healthcare supply chain are facing a technological leap on three levels:

  • Synchronization of communications between hospitals and their service providers through an electronic data catalogue.
  • Exchanging orders, shipping notes and invoices electronically by means of the XML-PEPPOL standard.
  • Encoding of product master files with GS1 coding (GLN and GTIN) which will serve to identify and monitor the movement of goods throughout the entire NHS supply chain.

This adaptation also entails other essential requirements to ensure safety and interoperability in communications, with which technology providers must comply. EDICOM is ready for all of them:

  • The firm holds GS1 certification as a Datapool, which enables it to operate in the GDSN network (the one used in product data synchronization).
  • It is an accredited PEPPOL Access Point, so has connectivity to the NHS EDI platform.

These certificates such as GDSN Datapool and PEPPOL Access Point, coupled with strong technological capabilities, have enabled the EDICOM team to develop a complete solution for the NHS e-Procurement Strategy. The solution consists of a platform integrated with the company’s ERP, which automates communications in accordance with the standards required.

Moreover, we should add that it is a scalable solution for other B2B2G projects worldwide. EDICOM has extensive international experience in EDI initiatives with the public sector and particularly in the field of health. Notable success stories in this area include those of the Andalusian Health Service in Spain or creation of the B@M Pharma platform, which helped us become a benchmark for the pharmaceutical industry today. In fact, large laboratories such as Lilly, Bayer or Merck, among many others, now place their trust in EDICOM technology.

More about NHS e-Procurement Strategy in this White Paper

How to take part in PIH Show?

Procurement in Health (PIH) Show kicks off at 09:00 am on September 28 and runs until 16:30. At the meeting, attendees can visit the various stands and take part in several conferences and workshops. To do so, all you need to do is register for PIH Show free of charge through the event website. You can also arrange a meeting with EDICOM experts using this contact form to see a live demonstration of the solution.