How to Manage Payment Advances with Version 3.3 of the Online Digital Tax Document

anticipos CFDI

The Mexican tax administration (SAT) has defined the way to manage payment advances with the new 3.3 version of CFDI.

The tax administration has indicated that the payment receipt complement will not be used for controlling advances, but rather a general online digital tax document will be used. The tax administration has defined the mode of operation for each step necessary for issuing a different online digital tax document.

First, a CFDI should be issued for the amount of the advance with the following characteristics:

  • The attribute “type of online digital tax document” will be deposit.
  • In this case, the “related online digital tax document” node should not exist.
  • The description of the concept node must specify the advance of the good or service for which the payment is being made.

Second, the online digital tax document for the operation will be issued according to the total value of remuneration when receiving the rest of the payment.

  • In this case, the “related online digital tax document” node should exist. This way it will be possible to relate it to the first online digital tax document of the advance.
  • The UUID of the online digital tax document node should be registered.

In the final step, the online digital tax document for expenditures will be issued for the amount of the advance

  • The attribute “type of online digital tax document” will be expenditure.
  • In this case, the “related online digital tax document” node should exist.
  • In the unit value, the amount discounted as an advance before taxes must be recorded for each concept.

Anticipate all the changes for the online digital tax document for 2017


The year 2017 brings many updates and new features for the online digital tax document and several of its complements. The most significant change will go into effect on July 1, 2017 with the new version (3.3) of the online digital tax document. Also, on this day other updates will take place such as the new payment complement and new rules for cancelling an online digital tax document.

Click here to download the infographic, which details all the changes taking place in 2017 for online digital tax documents.

DIAN authorizes EDICOM as e-invoicing provider in Colombia

La DIAN autoriza a EDICOM como proveedor de factura electrónica en Colombia

The National Tax and Customs Directorate (DIAN) has issued a resolution authorizing EDICOM as e-billing service provider in Colombia. With this certification, the Tax Authority gives a new boost to the massification project, scheduled for completion in 2019. By then, all the country’s businesses could be using this system.

EDICOM is one of the first e-invoicing technology providers in Colombia to be granted approval by the DIAN. Bear in mind that the indispensable requirement to begin providing the service consisted of being an e-invoicing issuer. In an initial phase, the DIAN authorized only 19 companies, the majority of which had previously taken part in the pilot project, as in the case of EDICOM.

Nevertheless, the qualifications required to become a technology provider go beyond being able to bill electronically. At the end of the day, the DIAN needs to ensure both the company’s technological and financial status. In this sense, EDICOM has fulfilled all the criteria laid down in article 12 of Decree 2242 of 2015:

  • Keeping the Registro Único Tributario (RUC/RUT) single taxpayer number valid and up-to-date.
  • Being responsible for sales tax and belonging to the common regime.
  • Holder of ISO 27001 accreditation on information security management system.
  • Certification of the corporate financial statement, signed by a qualified public accountant or auditor, showing liquid assets of over 20,000 UVT and fixed assets worth more than 10,000 UVT.

EDICOM’s authorization as e-invoicing service provider in Colombia is valid for 5 years. After that, DIAN will carry out the necessary checks to renew it in order to maintain taxpayer security.

How to issue e- invoicing in Colombia?

The next step scheduled by the Tax Authority will be to require mandatory adoption of e-invoicing from a given number of businesses. These taxpayers can choose any authorized technology provider with the appropriate software up and running. To do so, they simply need to check the listing of participants to be published by the e-invoicing IT service.

In addition, it is also possible to sign up for e-invoicing voluntarily. In that case, the DIAN shall issue a decision confirming the authorization and linking the taxpayer with the software they have decided to implement.

An integral solution

EDICOM, international leader in e-invoicing, has developed a solution that adapts to this technology globally. A platform integrated with the in-house ERP or management system which automates e-invoicing in compliance with all the legal requirements in any country worldwide, including Colombia.

Facturae growth up 31% in 2016

Facturae

More than two years have passed since the rollout of compulsory Facturae for the public sector and its suppliers, a technological leap that has gradually become consolidated. In 2016, around 7,882,585 e-invoices were submitted to the different public administrations through the FACe entry point. The figure represents 31% growth compared to 2015, when throughout the year 6,011,813 bills were issued in this format.

These data are taken from the report published periodically by the Ministry of Finance and State Administration on the status of Facturae. Last December, the study announced that since coming into force in January 2015, FACe has processed 13,894,398 e-invoices, to the tune of €70 billion. Without this technology, these files would have meant millions of documents on paper, which would have had to be managed and stored traditionally with the economic costs entailed, both for businesses and the public sector.

Local Administration, the biggest invoice recipient

Although progress in the number of bills can be observed between the FACe report for 2015 and the 2016 version, there are other data which remain almost unchanged. Both studies confirm that the majority of Facturae are addressed to local administrations, closely followed by the regional authorities. In fact, in 2016 47.01% of electronic invoices went to city councils and 40.58% to regional bodies. In the two segments, the Community of City Council Madrid are the front runners, followed by the Government of Andalusia and Seville City Council.

In terms of monthly evolution in 2016, we saw a slight increase in the number of e-invoices sustained throughout the year. The figures only went down in August and September, two months affected by the vacation period. In contrast, December was the month in which most e-invoices were submitted via FACe, to a total of 802,343.

What will happen to Facturae in 2017?

For now, the Ministry of Finance and State Administration has already issued the FACe report for January 2017. According to the study, in the first month of the year 606,624 e-invoices were tendered, a figure well over that of 2016, when the number was 507,366.

We still have to wait to find out the details of the trend for the year. However, forecasts point to ongoing growth for e-invoicing in Spain. Although it is a mandatory technology for public sector suppliers, in some cases the exclusion of invoices worth less than €5000 is allowed. In other words, paper invoices are still being sent to the administrations, which have the potential to become digital.

Nevertheless, one of the main reasons leading us to expect a resurgence for Facturae in 2017 is rollout of the Immediate Information Sharing (SII) system. This new model requires more than 62,000 Spanish businesses to adapt to electronic VAT management by next July. With SII, submitting returns to the Tax Agency can be fully automated in the case of electronic invoices, but paper documents will mean a heavier workload. So, we expect an increase in use of e-invoicing, both in the B2G and B2B scope.

Billentis report: What lies in store for e-invoicing in 2017?

Billentis report einvoicing

For years, we have seen how electronic invoicing is growing apace worldwide. And 2017 will be no exception. The latest study preview on E-Invoicing/E-Billing International Market Overview & Forecast, due for publishing next spring, estimates an increase of 13% for businesses and the public sector. In the case of B2C segment, the spread could reach 12%.

In total, calculations point to the volume of e-invoices exchanged reaching 36 billion. In this scenario, Latin America will again take a prominent role. The Billentis report preview states that the region is likely to shift around 15 billion electronic invoices, of which 9 billion correspond to the B2B2G sphere.

In Europe the figures will also increase compared to last year’s results. The B2B2G volume is expected to reach 5.5 billion. In invoices sent to final consumers, the figure is expected to come close to 4 billion due to the advance of digitization.

Nevertheless, the main news for 2017 is the volume that will start to be provided by two regions which so far had remained on the sidelines of this technology: North America and Asia-Pacific. On one hand, e-invoicing will be compulsory in the United States from 2018 for suppliers to the public sector. On the other, Asian countries such as Indonesia and Vietnam have closely followed Latin America’s progress with this technology and are beginning to import its e-billing model.

How are electronic invoices sent?

The Billentis preview highlights that businesses are increasingly turning to technology providers like EDICOM to send and manage their e-invoices. In fact, the volume of documents processed by operators is expected to increase by 17% in the B2B, B2G and G2B segments. In addition, growth of roughly 13% is also expected in the volume of e-invoices to consumers handled by service providers.

One of the main reasons for this trend towards e-invoicing outsourcing is the automation through the use of specialized solutions. This is the case, for example, of the Global E-Invoicing platform. This tool, developed by EDICOM, can create, send, declare and store e-invoices with practically no need for human intervention. The process takes place instantly, meeting the requirements set by tax agencies from more than 60 countries around the world.

CFDI changes 2017: New CFDI version 3.3 and payment receipt complement

Cambios CFDI 2017: nueva versión 3.3 CFDI y complemento de recepción de pagos

The information of this post has been updated in the following article: Mexico’s Tax Administration Has Published New Guidelines Regarding the Online Digital Tax Document.

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On the 5th of December, 2016, Mexico’s Tax Administration Service (SAT) brought forward the release of two technical specifications that will result in obligatory updates to the CFDI starting 1 July 2017.

As we reported previously, these updates are designed to ensure a better experience of using e-invoicing and to remedy incidents that are detected over time with the application of this system.

On one hand, the announcement features the technical specifications of Annex 20 in its 3.3 version. This new version will coexist with the current version 3.2 simultaneously in the first half of 2017 to facilitate adaptation. This aim of this CFDI upgrade is to promote the quality of the information contained in the CFDI to enable more effective exploitation, opening the door to future simplifications of procedures or eliminating reports.

What are the changes in the new CFDI version 3.3?

The new version includes changes in structure, data format, data features and data pools/catalogues, as well as in validations and calculation rules. Specifically, we highlight the following changes:

  • New validation rules are applied to check the coherence of the data and prevent possible errors.
  • Twenty-three catalogues will be used to improve data accuracy, some of them internationally accepted. Through these, the information for certain fields will be designed.
  • The existing information will be integrated with the billing process, so that when submitting returns, some fields will be displayed prefilled.

How does the CFDI payment receipt complement work?

On the other hand, payment receipt complement version 1.0 must be included in the CFDI issued to confirm the receipt of payments in partial instalments and in those cases where the amount due is received in a single payment, but this is not covered when CFDI was issued, even in the case of credit transactions which are fully paid at a later date than that of issuance of the corresponding CFDI.

This version also comes into force on 1 July 2017, but management or accounting systems will need to be technologically adapted to link payments with their respective bills.

e-Invoicing improvements in Mexico

The SAT is constantly updating and changing its e-billing schema to improve data consistency and process automation and provide greater control of tax accounting.

The first update will arrive on January 1 2017 with the new version 1.2 of the payroll complement.

In addition, the SAT recently updated the CFDi foreign trade complement to version 1.1, which comes into force in March 2017.

All these modifications are analysed and applied by Edicom in its CFDI platform so that all our clients can work efficiently and these changes will be transparent to them.

Edicom is also an Authorized Certification Provider (PAC) since 2010 and as of 2015 is also a Digital Document Receipt Certification Provider (PCRDD). The double certification as PAC and PCRDD is a guarantee for customers, who can centralize all processes related with tax compliance in a single provider, thus boosting efficiency and maximizing the benefits.