EDICOMDATA: An electronic catalogue for sharing multimedia data


Electronic catalogues are a perfect tool for text based product data synchronisation between providers and distributors. But what happens when the data isn’t text based? Sometimes products have photos, videos and sound clips that need to be shared in a standardised form.

EDICOMData Multimedia is feature of EDICOM’s electronic catalogue that allows companies to publish, store and share multimedia files. This information is provided to the catalogue distributors and subscribers in a standardised form and can also be directly accessed by the final consumer through online stores.

It’s important to keep in mind that the e-catalogue EDICOMData has a Datapool certification, allowing it to operate on the GDSN network, which is focused on the B2B audience. It’s also part of the GS1 Source (TSD), a B2C network. This network operates in a manner similar to the GDSN, although it uses some data repositories, called aggregators, which allow resellers to disseminate information directly to the products’ consumers.

With EDICOMData Multimedia, companies avoid the habitual problem of constantly having to share multimedia information about products. It also diminishes the work load for distributors since it’s not necessary for them to manually send information to consumers. For suppliers and manufacturers, the main advantage is that it allows members of the public to have access to material specifically designed for them.

Some examples of multimedia content most frequently received by final consumers include product photos for publicity, movie trailers, videogame demonstrations, book illustrations, manuals, and music clips.

How does EDICOMData Multimedia Function?

EDICOMData Multimedia functions in a simple manner. These are the four most important characteristics of this solution:

  • The manufacturer or supplier publishes product data and updates it as necessary.
  • EDICOMData allows companies to index B2B data (information logistics, nutritional, etc.) and other multimedia more focused on the final consumer (videos, advertising photographs, etc.)
  • The solution allows distributors to share product information easily in their on-line shops or mobile applications.
  • Subscribers have the ability to download the information for later use.

To learn more about EDICOMData, click here to download more information.

Enhanced implementation of GDSN and PEPPOL Standards as part of the NHS e-Procurement Strategy


The deadlines set by the UK Department of Health (DoH) for rollout of the NHS e-Procurement Strategy are looming. So, next September 28 thousands of organizations affected by the strategy developed by the DoH will be attending the PIH Show, with the aim of finding solutions to this technological leap.

To this end, EDICOM specialist Vera Kabout, will be giving a talk in which she explains how to address implementation of this strategy successfully. And she will do so taking into account one of the great challenges faced by companies affected by the NHS e-Procurement Strategy: compliance with GDSN and PEPPOL standards.

The talk is scheduled for 11:35 and framed within the e-Procurement and Standardisation section. Vera Kabout will take advantage of the occasion to highlight the benefits of these two standards (PEPPOL and GDSN) as part of the NHS paperless strategy. She will also give some tips for suppliers and hospitals to help achieve the greatest benefits from the e-Procurement Strategy. Among them, she will mention aspects to be weighed up when choosing a technology provider, such as the fact that they should be an accredited Data Pool and Access Point.

An integral solution

In addition to the conference, visitors to the PIH Show will also have the chance to get to know EDICOM’s proposal for this technological quantum leap at stand 238. There, our team of experts will be presenting a comprehensive solution for compliance with the NHS e-Procurement Strategy.

Through the EDICOM Health platform, integrated in their ERP or internal management system, businesses automate electronic data interchange and product synchronization with their trading partners in line with the standards and requirements demanded by the strategy. To this we must add that it is an internationally scalable solution with 99.9% availability guaranteed.

How to attend the PIH Show?

The PIH Show takes place on September 28 at the London Olympia. Two days later, the deadline set for delivering a plan to the DoH that ensures compliance with the GS1 and PEPPOL standards will be reached. By then, companies affected by the initiative must also have joined an Access Point.

The EDICOM team will be at the event to facilitate the implementation of these electronic processes for suppliers and hospitals. The talk by Key Account Manager Vera Kabout is headed Enhanced implementation of GDSN and PEPPOL Standards as part of the NHS e-Procurement Strategy and can now be consulted in the PIH Show agenda. Organizations affected by the strategy can attend free of charge, once they have registered for the event.

How did the NHS e-Procurement Strategy come about?

National Health Service (NHS) trusts and their providers are now fully engaged in the process of adapting to the e-Procurement Strategy, the initiative that aims to make all processes related to procurement in the health sector electronic. This ambitious project was announced in 2014 and its execution may foreseeably extend beyond 2018.

The e-Procurement Strategy came about after a series of breakthroughs by the British Department of Health (DoH), which promoted use of the technology in the sector. In fact, 7 years before launching the strategy, the Coding for Success report was published, where the DoH already encouraged the use of GS1 standards for identification of patient background records and product files.

However, the e-procurement strategy’s main predecessor is the text Better Procurement, Better Value, Better Care. In this document, the DoH explicitly committed to undertake a digitization strategy for the NHS procurement system. In addition, it noted that this technological leap would necessarily be linked to the use of international standards (PEPPOL and GDSN) to make interoperability possible.

In any case, these prior documents to the grand NHS project are based on tried and tested experiences worldwide, both in the healthcare field and retail or banking. This is one of the points most emphasised by the DoH when defending the strategy. All the measures proposed have already been carried out in other countries or sectors, with positive results.

Despite these precedents, the e-Procurement Strategy technology project is still one of the most ambitious and far-reaching in terms of modernization of supply chain management, affecting a large industrial sector in its entirety. This is because it is the first time that all these tried and tested initiatives have been brought together under a single strategy, destined to completely change the commercial, logistical and administrative management of the British public health service.


Would you like to know more?

The EDICOM team has drafted a White Paper on the NHS e-Procurement Strategy, which you can download here free of charge. It covers the main aspects of this initiative, ranging from the measures being taken to how healthcare suppliers can handle the adaptation.

In addition, on September 28 healthcare sector specialists from EDICOM will be taking part in Procurement In Healthcare (PIH), the benchmark event for the sector which takes place on London. Booking for the event is now open, by registration on the website.

NHS e-Procurement Strategy: Key phases for 2016

The e-Procurement Strategy, which is set to transform the British Department of Health into a fully digital entity, is now up and running. This ambitious technology initiative is aimed at NHS Trusts and their suppliers, who must adapt to the different technological changes within the deadlines scheduled in the calendar drawn up by The Department of Health.

Due to the breadth of the project, e-procurement strategy rollout is divided into different phases. The next deadline to be met is September 30, by which time suppliers must have completed the following actions:

  • Draw up a plan to ensure compliance with GS1 and PEPPOL standards and deliver it to the Department of Health.
  • Join a PEPPOL Access Point.
  • Assign the GLN code to suppliers and upload it to the GLN registry.
  • Add a GTIN designation to the products for each of the packaging levels.

Once these actions are completed, the suppliers have to comply with further specifications. One of the most important among them will be their inclusion in a GDSN-authorized e-catalogue (datapool), by March 31, 2017.


How to adapt to the e-Procurement Strategy?

Implementing the e-procurement strategy is a challenge for hospitals and suppliers. This is a wide-ranging project which affects different company departments and applications. For example, it influences commercial and logistics management through the sending and reception of purchase orders and delivery notes. The same goes for the accounts department, with e-invoicing management. In addition, incorporation of the product data e-catalogue affects purchasing departments and management of their item master file.

In this regard, it is important that providers and hospitals should opt for a technology solution that not only meets the required standards (PEPPOL and GDSN), but is also able to integrate with their own internal systems, so there is no need to make changes to the current working processes. Finally, the communications infrastructure must also be powerful, robust and able to connect with any organization or supplier.


EDICOM is ready

The EDICOM solution is certified by PEPPOL and GS1 as an Access Point and Datapool. It is also a platform integrated with the management system, scalable, international in scope and with high service availability. This makes it an ideal option.

To find out more about what is involved in this adaptation process to the technological leap by the NHS, the EDICOM team has drawn up a White Paper on the NHS e-Procurement Strategy, which you can download free of charge (available in English and Spanish).

In addition, our professionals will be at the UK’s benchmark healthcare sector event, Procurement in Healthcare (PIH), to be held on London on September 28, with the new NHS e-Procurement strategy the first item on the agenda. Interested parties may ask for a live demonstration via the contact form.

EDICOM Attends Another GS1 Connect Event

EDICOM’s USA team is preparing for GS1 Connect’s annual event.

This is one of the most highly anticipated events for companies in the electronic communications sector and will take place from June 1st to 3rd in the United States’ capital, Washington D.C.

The event will take place at the Marriott Marquis, which will host hundreds of companies and specialists in the field of information technology.

On this occasion, the event is titled, “Unlock the Power of Standards.” The objective is to demonstrate how companies and industries can utilize GS1 standards, have a greater potential to reinvent themselves, adapt easily to market changes, improve efficiency and ultimately grow their businesses.

EDICOM, a GS1 Connect 2016 silver sponsor, will demonstrate its B2B and B2G solutions at stands 52 and 53. These solutions are designed with interoperability criteria to be able to exchange electronic documents such as invoices in any country in the world regardless of legal or technical differences.

Attendees who want to learn more details about these solutions can request a meeting or product demonstration with an EDICOM team member by filling out a request form.

Transforming Change Into Opportunity

Today technology and the market are constantly evolving.  Therefore companies from all sectors must be able to adapt and transform these changes into opportunities. In this sense, the opportunities in the B2B relationship field are marked by the use of the same language between partners. For this reason, EDICOM supports the electronic interchange of data based on standards that foster various associations such as GS1 both in Europe and in the United States and Latin America. These are some of the innovative solutions EDICOM’s specialists will present during the event:

The International Platform for Electronic Invoicing

In just a few years, electronic invoicing has been extended to a multitude of countries in the world, but especially in Latin America and Europe. The majority of these regions are already obligated to use this system with all businesses, which also affects multinational US companies that operate in these markets.

Does this present a problem? Yes it does which is that each country has different technical and legal requirements. In other words, there is no standardization, which makes it difficult for multinational companies to adapt to each and every regulation. That’s why EDICOM has created the International Platform for Electronic Invoicing as a solution, which uses a company’s management system to transform key information on invoices to the layout and requirements necessary for each country. The process is transparent and doesn’t affect a company’s daily operations. It also can be operated using the company’s central management software in the business’ matrix.

This is EDICOM’s ultimate standardized response, which leverages power technology infrastructure mapping tools. Not all countries will speak the same language in terms of electronic invoicing, but technology can translate the data from any invoice using a simple and straightforward process.

EDICOMData –GDSN Data Pool

Next after the electronic invoice, the use of product data synchronization through the GDSN pool is also expanding. In fact, in Europe its use is fundamental to suppliers and distributors of food products, since they must synchronize the nutritional information of their products.

In this area, the GDSN network is a bridge to achieve synchronization from the master articles of partners. Of course this is possible through the use of the GDSN standard based on structured XML language and GS1 codification for the identification of products through the GTIN (Global Trade Identification Number).

Aware of the importance of this network, EDICOM is one of the pool data pioneers standardized by GS1 International to be able to interoperate in the GDSN network with any other data pool certificate. Its orientation and promotion of standards as a basis for achieving an interconnected system of companies, is demonstrated with important milestones such as the approval of EDICOMdata, Data Pool and it being the first company ready to connect with the GS1 Source. In addition, EDICOM has the first solution adapted for the new GDSN Major Release version 3.

 Since the upgrade of the GDSN network took place this May, 1,500 modifications that mainly affect the organizational structure have been incorporated. Now companies like EDICOM that have electronic catalogs based on the GS1 standard are able to arrange information in a more flexible way. Furthermore, the new version is prepared to adapt better to regulatory changes, to optimize the quality of data and to speed up the time necessary to implement the standard.

The EDI MultiFormat Solution

Another tool attendees won’t want to miss at stands 53 and 54 at GS1 Connect is EDICOM’s EDI platform. It’s a complete solution for electronic data interchange that automates the process of issuing electronic transactions (orders, delivery notes, confirmation receipts, etc.) through a company’s management system.

The highlight of this tool is that it’s a multiformat and multistandard solution. This means that, from an automatic translation module, it is able to share information securely with any partner regardless of its location, standard used and technological capabilities. As a result, multinational companies can manage their financial activities from a centralized point whether it’s at an IT Department or through shared service centers. The final result is great economic costs.

Without a doubt, these will be the three leading tools at this year’s GS1 Connect event. Attendees can request that a member of EDICOM’s team give a demonstration on any technological solution that will optimize B2B communications. To do this, it’s necessary to click here to complete this contact form.

In addition, EDICOM will have its traditional raffle for a technological product for attendees who come to its stand like it has always done at previous GS1 Connect events. Don’t forget to stop by for a chance to win a Next Generation GoPro.


EDICOM is a GS1 Partner

EDICOM has a firm commitment to the promotion and use of standards in electronic communications. That’s why it’s working with GS1 in a multitude of countries such as the United States, the United Kingdom, Mexico, Argentina, France and Portugal.

The 2016 GS1 Connect event will be a great opportunity to exchange views and learn about the latest developments in the sector. Companies that don’t want to miss this event can register on the website.