EDICOM sponsors Scan4Safety event on the NHS e-Procurement Strategy in Salisbury

NHS e-Procurement Strategy

EDICOM and Dakota Healthcare sponsor the Scan4Safety event – Getting Started Workshop on 28th April in Salisbury. This workshop aims to provide health sector suppliers all the information about the NHS e-Procurement strategy, which is already underway. In fact, 2018 is the deadline set for EU member states to implement e-procurement in their public administrations.

The event starts at 9:00 on Friday 28th of April at the Salisbury NHS Foundation Trust. During the morning, EDICOM will give out a conference on Successful business cases around the NHS strategy.

In addition to the talks, there will also be time for suppliers to discuss their queries directly with companies specializing in technology solutions to meet this challenge. To this end, EDICOM, a PEPPOL-accredited Access Point and Data Pool certified by GS1 worldwide, will be at the event looking forward to meeting you.

NHS e-Procurement Strategy key points

The eProcurement Strategy stipulates the mandatory use of GS1 and PEPPOL international standards. The adoption of common standards worldwide, in this case GS1 and PEPPOL, will ensure interoperability among NHS suppliers and facilitate the exchange of data between their systems. GS1 standards are used for data synchronization, product coding and item location. PEPPOL (Pan-European Public Procurement Online) standards must be used when exchanging messages between suppliers and the NHS, i.e. for invoices, purchase orders and advance shipping notes.

One of the main challenges faced by large-scale sector suppliers concerns integrating their ERPs with the platform developed by the NHS. These companies handle vast amounts of product data every day and exchange a high volume of messages with NHS Trusts, hospitals and other health centers. Now, what they need to do is extract all these data from their internal systems, transform them into the format required and validate them prior to sending to the public sector. Automation of procedures and the removal of paper throughout the entire supply chain entails significant benefits for both the NHS and its trusts, as well as its suppliers:

NHS e-Procurement Strategy  benefits

NHS e-Procurement Strategy deadlines

Due to the grand scale of the project, the Department of Health (DoH) has opted for a gradual adaptation to the strategy. The next deadline is September 30th. By then, suppliers must have delivered a plan to the DoH that ensures compliance with GS1 and PEPPOL standards They will also need to have signed up to an Access Point, and assigned a GLN code and a GTIN designation to their products for each packaging level.

EDICOM, service provider certified by PEPPOL as an Access Point, has developed a data interchange solution that meets all the requirements set out by the NHS e-Procurement Strategy. It also has an e-catalogue authorized by GS1 as a Datapool.  This means it is possible to centralize everything in compliance with the DoH on a single platform, enhancing efficiency and cutting economic costs.

Also, recently, EDICOM was awarded a place on the Crown Commercial Service (CCS) RM3784 PEPPOL Access Point Framework Agreement. For public Hospitals in UK (Trusts), the Framework Agreement is the basis for implementing the part of the NHS e-Procurement Strategy related to the PEPPOL business document exchange.

If you would like to know more about this technological leap in the UK’s National Health Service, we recommend you download our free White Paper on the NHS e-Procurement Strategy.

EDICOM Attends Another GS1 Connect Event

EDICOM’s USA team is preparing for GS1 Connect’s annual event.

This is one of the most highly anticipated events for companies in the electronic communications sector and will take place from June 1st to 3rd in the United States’ capital, Washington D.C.

The event will take place at the Marriott Marquis, which will host hundreds of companies and specialists in the field of information technology.

On this occasion, the event is titled, “Unlock the Power of Standards.” The objective is to demonstrate how companies and industries can utilize GS1 standards, have a greater potential to reinvent themselves, adapt easily to market changes, improve efficiency and ultimately grow their businesses.

EDICOM, a GS1 Connect 2016 silver sponsor, will demonstrate its B2B and B2G solutions at stands 52 and 53. These solutions are designed with interoperability criteria to be able to exchange electronic documents such as invoices in any country in the world regardless of legal or technical differences.

Attendees who want to learn more details about these solutions can request a meeting or product demonstration with an EDICOM team member by filling out a request form.

Transforming Change Into Opportunity

Today technology and the market are constantly evolving.  Therefore companies from all sectors must be able to adapt and transform these changes into opportunities. In this sense, the opportunities in the B2B relationship field are marked by the use of the same language between partners. For this reason, EDICOM supports the electronic interchange of data based on standards that foster various associations such as GS1 both in Europe and in the United States and Latin America. These are some of the innovative solutions EDICOM’s specialists will present during the event:

The International Platform for Electronic Invoicing

In just a few years, electronic invoicing has been extended to a multitude of countries in the world, but especially in Latin America and Europe. The majority of these regions are already obligated to use this system with all businesses, which also affects multinational US companies that operate in these markets.

Does this present a problem? Yes it does which is that each country has different technical and legal requirements. In other words, there is no standardization, which makes it difficult for multinational companies to adapt to each and every regulation. That’s why EDICOM has created the International Platform for Electronic Invoicing as a solution, which uses a company’s management system to transform key information on invoices to the layout and requirements necessary for each country. The process is transparent and doesn’t affect a company’s daily operations. It also can be operated using the company’s central management software in the business’ matrix.

This is EDICOM’s ultimate standardized response, which leverages power technology infrastructure mapping tools. Not all countries will speak the same language in terms of electronic invoicing, but technology can translate the data from any invoice using a simple and straightforward process.

EDICOMData –GDSN Data Pool

Next after the electronic invoice, the use of product data synchronization through the GDSN pool is also expanding. In fact, in Europe its use is fundamental to suppliers and distributors of food products, since they must synchronize the nutritional information of their products.

In this area, the GDSN network is a bridge to achieve synchronization from the master articles of partners. Of course this is possible through the use of the GDSN standard based on structured XML language and GS1 codification for the identification of products through the GTIN (Global Trade Identification Number).

Aware of the importance of this network, EDICOM is one of the pool data pioneers standardized by GS1 International to be able to interoperate in the GDSN network with any other data pool certificate. Its orientation and promotion of standards as a basis for achieving an interconnected system of companies, is demonstrated with important milestones such as the approval of EDICOMdata, Data Pool and it being the first company ready to connect with the GS1 Source. In addition, EDICOM has the first solution adapted for the new GDSN Major Release version 3.

 Since the upgrade of the GDSN network took place this May, 1,500 modifications that mainly affect the organizational structure have been incorporated. Now companies like EDICOM that have electronic catalogs based on the GS1 standard are able to arrange information in a more flexible way. Furthermore, the new version is prepared to adapt better to regulatory changes, to optimize the quality of data and to speed up the time necessary to implement the standard.

The EDI MultiFormat Solution

Another tool attendees won’t want to miss at stands 53 and 54 at GS1 Connect is EDICOM’s EDI platform. It’s a complete solution for electronic data interchange that automates the process of issuing electronic transactions (orders, delivery notes, confirmation receipts, etc.) through a company’s management system.

The highlight of this tool is that it’s a multiformat and multistandard solution. This means that, from an automatic translation module, it is able to share information securely with any partner regardless of its location, standard used and technological capabilities. As a result, multinational companies can manage their financial activities from a centralized point whether it’s at an IT Department or through shared service centers. The final result is great economic costs.

Without a doubt, these will be the three leading tools at this year’s GS1 Connect event. Attendees can request that a member of EDICOM’s team give a demonstration on any technological solution that will optimize B2B communications. To do this, it’s necessary to click here to complete this contact form.

In addition, EDICOM will have its traditional raffle for a technological product for attendees who come to its stand like it has always done at previous GS1 Connect events. Don’t forget to stop by for a chance to win a Next Generation GoPro.


EDICOM is a GS1 Partner

EDICOM has a firm commitment to the promotion and use of standards in electronic communications. That’s why it’s working with GS1 in a multitude of countries such as the United States, the United Kingdom, Mexico, Argentina, France and Portugal.

The 2016 GS1 Connect event will be a great opportunity to exchange views and learn about the latest developments in the sector. Companies that don’t want to miss this event can register on the website.

GS1 UK grants eCom and GDSN accreditations to EDICOM

The United Kingdom GS1 organization has acknowledged EDICOM’s EDI solutions and e-catalogue with eCom and GDSN accreditations. The International Association thus joins other GS1 networks in countries such as France, Portugal or the US, which have already awarded these certificates.

In fact, EDICOMData was the first Data Pool authorized to operate in the new upgrade GDSN Major Release 3, which will be the only one valid as of 6 May this year. Moreover, the eCom certificate guarantees that EDICOM is a trusted e-commerce and electronic data interchange (EDI) provider in the United Kingdom.

EDICOM, GS1 UK partner

In an increasingly globalized business ecosystem, the main challenge faced by electronic communications in the 21st century concerns interoperability. To this end, since mid-2015, EDICOM is part of GS1 United Kingdom, with the aim of promoting the development and use of international standards in this country.

In addition, Edicom is not just a UK accredited partner, but also an active member of GS1 in other countries like France, Spain, Portugal and the United States. The firm also takes part in other organizations such as Odette, Amexipac, XFT, OpenPEPPOL or IATA. In all cases, the mission is to improve B2B e-communications in the international scope.

EDI technology to improve the ‘order to cash’ process

Electronic Data Interchange, or EDI has become our staunchest ally when it comes to optimizing the supply chain and boosting productivity. Applying this technology to the order to cash process (O2C), in other words, from when the order is placed until payment is made, means greater security and fewer economic costs for businesses. This is why large companies, especially in the retail scope, already have solutions of this type which automate many of the tasks.


But how does this system work?

The first thing you need to know is that EDI lets you exchange structured data with other companies according to previously agreed message standards. The messages are always sent by electronic means, securely and with minimal human intervention. This way, we manage to cut the time spent on each task and improve communications with any trading partner. For example, a company can immediately connect with customers, suppliers, logistics operators, banks, government agencies, etc. regardless of their profile and technological capacities, thanks to the use of standards such as XML, EDIFACT or ANSI X12.


A growing system

The adoption of EDI in the O2C process is increasingly spreading in Mexican companies. The reasons for this growth were discussed a few weeks ago in a Workshop held by GS1 Mexico, with the presence of EDICOM and some large multinational companies like Wal-Mart, Unilever or Nestle.

Bear in mind that EDI solutions let you send a large number de exclusive messages for each phase of the purchasing process. These include purchase orders, catalogues, receipt notices or invoices. But they also implement other messages and systems that expedite the movement of goods, such as the DESADV, three-way match processes or the incorporation of RFID tags. In this earlier post, we explained the EDI messages most widely used in logistics.

In addition to the cost savings and speeding up procedures, with the rollout of EDI in the O2C, suppliers and distributors are able to synchronize their product data by means of electronic catalogues. Moreover, this technology provides traceability throughout the whole process, allowing the implementation of continuous replenishment.


Two decades of experience

EDICOM has led the field in development of EDI and e-billing solutions for 20 years in Europe and Latin America. Thanks to the EDICOMNet B2B communications infrastructure, the international e-invoicing platform or the EDICOMData catalogue, thousands of companies worldwide have simplified and enhanced their daily tasks in the order-to-cash process.

UK National Health Service rolls out e-Procurement strategy

A year has gone by since the United Kingdom’s Health Ministry decided to take the plunge into digital information exchange within the National Health Service (NHS). Check out the current project status.


Key system rollout dates

The implementation schedule developed by the NHS contains a series of key dates to ensure that both suppliers to the administration and the public agencies themselves can align their internal information systems with the new e-procurement platform in a stepwise and gradual manner.

In this sense, the first deadline for suppliers is 30 September this year. By then, they must have a GTIN to identify each of their products, which will subsequently be used to encode each item in their DataPool.

The NHS structures the rollout schedule in three pillars, one for each of the e-platforms that will enable the exchange of electronic information between suppliers, administrations and health centres. This way, suppliers are faced with three tough challenges to overcome within a tight deadline:

Identifying and uploading all their product references to an electronic data catalogue, while synchronizing communications with the NHS catalogue so that the product information is kept permanently updated.

Preparing their internal systems for e-communications through the PEPPOL platform. They will receive purchase orders and issue delivery notes and invoices through this platform, which means that data transmission must take place through an Accredited Access Point, such as EDICOM.

Electronic delivery note implementation. This involves the development of a program for product identification and labelling by GTIN codes that allows us to develop monitoring and traceability systems for products traded with the healthcare system.

The rollout schedule ends on March 31, 2017. By this date, suppliers must be ready to exchange electronic information with public health agencies according to the requirements described.

Download rollout schedule.


Benefits for suppliers

  • 15% reduction in stock, thanks to more accurate and convenient information on the use and production of items.
  • 10% reduction in product wastage due to improved management of product expiry dates.
  • Time savings and increased efficiency and reliability in product creation, storage, collection, delivery and reporting using barcode readings.
  • Protection against counterfeit products and the consequent loss of sales, as well as damage to brand integrity.


EDICOM has a great track record and experience in the development of solutions able to exchange electronic data with governments and administrations all over Europe.

The company is also certified as a Peppol Access Point and our EDICOMData solution operates in the GDSN network as one of the first Data Pools authorized by GS1.