Brazil’s Ministry of Finance (Sefaz) has announced that from January 1, 2017 it will no longer carry out updates or maintenance in the free portal for issuers, which is used for issuing NF-e and CT-e. The aim is to gradually dismantle the service, as the vast majority of companies now use their own e-invoicing systems, which provide greater benefits in daily fiscal management, for example by automating the issuance of tax documents.
A survey conducted by the Department of Finance confirms that, despite the investments carried out in the free issuer portal, today 92,2% of companies manage their NF-e invoicing through solutions from Electronic Billing Software providers. In the case of the CT-e, the waybill will also be affected by this measure, as the percentage is even higher, at around 96,3%.
The free portal for issuers has been up and running since 2006, when the process of digitizing tax documents and their transmission through the network began. With this service, the Treasury Department intended to facilitate the technological leap for small taxpayers with difficulties in adopting a proprietary solution. However, with the passing of time, the NF-e and the CT-e have become fully established in Brazilian society, to the extent of making it one of the main countries leading the digital evolution in tax affairs worldwide. Now, issuers can find third-party solutions on the market which they can adapt to their technological and economic needs.
Who is affected by the measure?
The low percentage of taxpayers still using the free issuer portal mainly corresponds to small businesses. Nevertheless, there is also a group of large companies still occasionally using the system. This is due to the different types of NF-e in existence, as many of these businesses normally use their own solutions, but turn to this portal to generate their NF-e for exports or for asset transfers, among other purposes.
In any case, small and large businesses will have to stop using the portal soon. The Department of Finance recommends that users start seeking alternative solutions developed by specialist service providers so that they can manage their NF-e and CT-e properly in the future.
How to choose a market solution?
The end of the free issuer portal means an opportunity for company to migrate to more advanced solutions, like EDICOM’s, able to automate all processes. When it comes to choosing among all the suppliers in the market, it is important to take into account three main factors:
- The solution must adapt to each company’s particular needs at the moment of signing as well as future needs for commercial expansion, either with other trading partners, sectors or regions. To this end, it is recommendable to choose a software that runs on a cloud-based technological infrastructure which allows scalability and growth for the company’s fiscal digitalization project.
- It is important to check the supplier’s experience, their working methodology and support service. One guarantee is if they have a signed SLA in which they undertake to maintain certain conditions.
- The new technology platform must be integrated with the company’s in-house system, so that it is possible to automate transactions without modifying internal working procedures. In addition, the solution should also be ready to handle all types of electronic tax documents, not only in Brazil, but also in other places around the world, something which is crucial for multinationals.
The solution for issuing NF-e and CT-e developed by EDICOM meets all these requirements and guarantees service availability of 99.9%. Thanks to it, thousands of companies worldwide have optimized their affairs, boosting productivity and slashing economic costs.