EDICOM sponsors Scan4Safety event on the NHS e-Procurement Strategy in Salisbury

NHS e-Procurement Strategy

EDICOM and Dakota Healthcare sponsor the Scan4Safety event – Getting Started Workshop on 28th April in Salisbury. This workshop aims to provide health sector suppliers all the information about the NHS e-Procurement strategy, which is already underway. In fact, 2018 is the deadline set for EU member states to implement e-procurement in their public administrations.

The event starts at 9:00 on Friday 28th of April at the Salisbury NHS Foundation Trust. During the morning, EDICOM will give out a conference on Successful business cases around the NHS strategy.

In addition to the talks, there will also be time for suppliers to discuss their queries directly with companies specializing in technology solutions to meet this challenge. To this end, EDICOM, a PEPPOL-accredited Access Point and Data Pool certified by GS1 worldwide, will be at the event looking forward to meeting you.

NHS e-Procurement Strategy key points

The eProcurement Strategy stipulates the mandatory use of GS1 and PEPPOL international standards. The adoption of common standards worldwide, in this case GS1 and PEPPOL, will ensure interoperability among NHS suppliers and facilitate the exchange of data between their systems. GS1 standards are used for data synchronization, product coding and item location. PEPPOL (Pan-European Public Procurement Online) standards must be used when exchanging messages between suppliers and the NHS, i.e. for invoices, purchase orders and advance shipping notes.

One of the main challenges faced by large-scale sector suppliers concerns integrating their ERPs with the platform developed by the NHS. These companies handle vast amounts of product data every day and exchange a high volume of messages with NHS Trusts, hospitals and other health centers. Now, what they need to do is extract all these data from their internal systems, transform them into the format required and validate them prior to sending to the public sector. Automation of procedures and the removal of paper throughout the entire supply chain entails significant benefits for both the NHS and its trusts, as well as its suppliers:

NHS e-Procurement Strategy  benefits

NHS e-Procurement Strategy deadlines

Due to the grand scale of the project, the Department of Health (DoH) has opted for a gradual adaptation to the strategy. The next deadline is September 30th. By then, suppliers must have delivered a plan to the DoH that ensures compliance with GS1 and PEPPOL standards They will also need to have signed up to an Access Point, and assigned a GLN code and a GTIN designation to their products for each packaging level.

EDICOM, service provider certified by PEPPOL as an Access Point, has developed a data interchange solution that meets all the requirements set out by the NHS e-Procurement Strategy. It also has an e-catalogue authorized by GS1 as a Datapool.  This means it is possible to centralize everything in compliance with the DoH on a single platform, enhancing efficiency and cutting economic costs.

Also, recently, EDICOM was awarded a place on the Crown Commercial Service (CCS) RM3784 PEPPOL Access Point Framework Agreement. For public Hospitals in UK (Trusts), the Framework Agreement is the basis for implementing the part of the NHS e-Procurement Strategy related to the PEPPOL business document exchange.

If you would like to know more about this technological leap in the UK’s National Health Service, we recommend you download our free White Paper on the NHS e-Procurement Strategy.

PEPPOL implementation in the European Union continues to rise

Peppol European Union

Ever since the OpenPEPPOL Association came into being in 2012, one of its main objectives has been standardization of the public procurement process in European governments, with a view to achieving better connectivity and interoperability among all the EU member states in these processes. The creation of this network achieves alignment of business e-procurement processes through the development of technical standards.

Today, 18 partners form part of the PEPPOL network, charged with developing agreements, standards and alignment with the laws of each country. They are in 11 countries: Austria, Denmark, Finland, France, Germany, Italy, Norway, Greece, Portugal, Sweden and the United Kingdom.

 

EDICOM is currently leading a project designated Govein, co-funded by the European Union, with the aim of implementing e-invoicing in the European health sector using standards promoted by the EU, including the PEPPOL format. To this end, EDICOM has rolled out its B2B Cloud Platform in 30 European hospitals, as well as a solution able to carry out e-invoicing in multiple standards, in line with each participant’s needs. Collaborators will be using a certified PEPPOL Access Point such as EDICOM to exchange electronic bills and receive orders through these channels, using the same PEPPOL standard to do so.

The development and growth of PEPPOL is remarkable in many EU countries. PEPPOL is becoming increasingly consolidated as a network with infrastructure and standards recommended by public bodies of these countries and uptake is growing, thanks to its effectiveness and the harmonization of communications between countries. These are the next steps some governments will be taking in relation to PEPPOL:

The United Kingdom rolled out the PEPPOL standard throughout the public sector in 2014 for its e-Procurement strategy. Specifically,  the United Kingdom Department of Health (DoH) has drawn up an e-procurement strategy for the National Health Service (NHS) and its supply chain, stipulating the use of GS1 and PEPPOL standards.  By March 2017, some hospital providers should be ready to receive NHS orders via PEPPOL. Recently, the Crown Commercial Service set out a framework agreement whereby PEPPOL Access Points can work for the public sector. EDICOM is already party to this framework agreement RM3784 and ready to work with any public sector supplier. If you would like to know more about implementation of this technological quantum leap, download our White Paper on the NHS e-Procurement Strategy.

In Norway, the e-procurement infrastructure is designed around PEPPOL standards and the format of the documents used is an EHF own-formula based on the PEPPOL specifications (BIS). Currently, around 50 public hospitals now exchange their documents through PEPPOL.

The Swedish government has recommended use of the PEPPOL network for e-procurement to link up buyers and suppliers. As of 2018,  use of the PEPPOL infrastructure will be mandatory for government agencies.  The PEPPOL components currently used are Transport Infrastructure, e-Invoicing, e-Catalogues and e-Orders.

In Denmark, the Danish government is working to link up its own domestic e-billing platform with PEPPOL to extend its implementation and introduce PEPPOL to Denmark for foreign suppliers.

In Belgium, the Flemish region began using PEPPOL for e-billing on January 1, 2017. Although this standard is currently only used for e-invoicing, the Belgian public sector is considering extending it to other e-procurement processes.

As for the Netherlands, public sector suppliers and service providers are obliged to submit their bills electronically via PEPPOL from January 1, 2017.

The Italian region of Emilia-Romagna has set up a mandatory dematerialization flow for orders and despatch advices or delivery notes exchanged between health agencies and their suppliers, which must now use the PEPPOL format.

In Austria, the PEPPOL Transport Infrastructure system is implemented for electronic invoice with the federal government. Currently, roughly 5,000 users are authorized as PEPPOL recipients.

EDICOM, certified PEPPOL platform Access Point

Accreditation as a PEPPOL Access Point or authorized third party enables Edicom to link up with the PEPPOL platform, through which private companies and governments in Europe can exchange e-documents of any kind. In addition, Edicom holds SMP (Service Metadata Publisher) certification, allowing it to manage its own identifier infrastructure in the PEPPOL network connected to the SML (Service Metadata Locator).

Edicom runs its own PEPPOL technology independently from third parties, ensuring flexibility and agility in meeting the demands of markets that have implemented the PEPPOL standards.

Poland becomes OpenPEPPOL network’s 200th member

Poland Peppol

In 2016, the Ministry of Development and the Institute of Logistics and Warehousing rolled out a project to further e-invoicing in relations with the public administration in Poland. Now, Poland has joined the OpenPEPPOL and plans to create a domestic platform to bring together companies, organizations and public institutions through a network of PEPPOL Open Access Points.

The national platform (PeF) will be the only point of entry for invoices issued to Polish public bodies. The services and documents shall comply with the requirements of the European regulation on e-invoicing. The platform will consist of several PEPPOL Access Points belonging to different providers. These Access Points will be responsible for transforming the documents into the PEPPOL regulations and standards and ensuring that they reach the recipient properly. Selecting the Access Points will be completed in the second quarter of 2017, prior to starting up trial runs with electronic invoicing and orders early in 2018. In the third quarter 2018, all the platform’s functionalities will be fully developed, including despatch advices or shipping notes, order receipt confirmation and reports.

Poland is embarking on the road to e-invoicing with public administrations in order to help public agencies implement the European directive. This project represents great strides towards modernization and simplification of billing processes in Poland, by adopting the PEPPOL European common standard.

Polish SMEs required to adapt to the SAF-T standard from January 2017

Another change imposed on Polish companies came into force in January 2017 and involves the remote submission of VAT records and other accounting documents by SMEs, using the SAFT-T standard specifications. It must be noted that the obligation affects all companies registered in Poland for tax purposes, even though they may have no physical office in the country.

These companies will be obliged to submit the file designated VAT evidence or JPK_VAT, an e-document in XML format that includes the company’s VAT record of sales and purchases. This file will be declared monthly, by day 25 of each month. EDICOM has already developed an e-solution that automates generation and sending of the JPK_VAT file. Now, businesses can easily comply with the Polish regulation, while simplifying their transactions with the Tax Authority.

Edicom as PEPPOL service provider in the European Union

Accreditation as a EPPOL Access Point or authorized third party enables Edicom to link up with the PEPPOL platform, through which private companies and governments in Europe can exchange any kind of e-documents.

In addition, Edicom has a global Public Administrations HUB that ensures connectivity with any public body, transparent to the user and adapted to the legal and fiscal requirements of each country. Communications with any public body are automated through this HUB.

Edicom enters the Framework Agreement with the Crown Commercial Service for PEPPOL Access Point Services

Edicom enters the Framework Agreement with the Crown Commercial Service for PEPPOL Access Point Services

EDICOM has been awarded a place on the Crown Commercial Service (CCS) RM3784 PEPPOL Access Point Framework Agreement. The aim of this Framework is to enable UK public sector bodies to efficiently manage the procurement of PEPPOL Access Point Services.  These allow for electronic communication and document exchange between the government institutions and their suppliers .

For public Hospitals in UK (Trusts), the Framework Agreement is the basis for implementing the part of the NHS e-Procurement Strategy related to the PEPPOL business document exchange. The adoption of PEPPOL  standards  enhances interoperability and requires  the use of a single standard.

About EDICOM

EDICOM is a global leader providing cloud based B2B, B2G and B2C integration services, including cutting-edge Electronic Data Interchange (EDI), international e-Invoicing and Global Data Synchronization Network (GDSN) services. EDICOM has a strong presence in Europe and  provides services to more than 14,000 clients in 86 countries.

About Crown Commercial Service

The Crown Commercial Service (CCS) works with both departments and organisations across the whole of the public sector to ensure maximum value is extracted from every commercial relationship and improve the quality of service delivery. The CCS goal is to become the “go-to” place for expert commercial and procurement services.

About PEPPOL

PEPPOL (Pan European Public Procurement On Line) works to provide the European public sector with a common network and messaging standards to easily deal electronically with any other European public body. Through the XML standard proposed by PEPPOL for supply chain data transfer, suppliers and NHS trusts can exchange orders, delivery notes and invoices.

About NHS

The NHS stands for National Health Service. The British Department of Health ( DoH) has developed an e-procurement strategy for the National Health Service (NHS) and its suppliers. The aim of this initiative, to be rolled out over the coming years, is to speed up and streamline the procurement process for goods and services, making it more efficient.

New e-invoicing developments in the European Union for 2017

einvoicing european union 2017

European Union Member States are obliged to implement European e-invoicing between the public sector and its suppliers by November 27, 2018. Directive 2014/55/EU is a ruling designed to facilitate cross-border trade relations by the creation of a common standard that will be interoperable. Once e-invoicing becomes widespread throughout the European Union, the economic savings are expected to reach 2.3 billion euros.

Given the proximity of the regulation coming into force, some countries have brought the 2018 deadline forward and are now gradually rolling out B2G e-invoicing with public administration suppliers. Here we take a look at new features and updates in several European Union countries with active projects already up and running around e-invoicing.

In Spain, a Royal Decree was announced in December 2016, whereby some 62,000 businesses meeting certain requirements were required to submit their VAT statements electronically as of July 1, 2017. The system, designated Immediate Information Sharing , proposes electronic VAT bookkeeping in order to encourage the electronic exchange of tax documents and strengthen control of tax affairs. You can download the White Paper on SII – Immediate Information Sharing  here to find out all the details.

Italy has updated its FatturaPA system to the new version 1.2. The format used for exchanging e-invoices with government agencies has been extended to also allow e-invoicing between private companies from January 1, 2017. Starting next January 9th, the Exchange System will only accept e-invoices in the new 1.2 format, under the updated rules.

In France, January 1, 2017 is the starting date for mandatory e-invoicing with public administrations for larger companies and the former Chorus Portal tool will be replaced by Chorus Pro. French legislation sets a timetable for progressive adaptation, with medium-sized businesses due to join the scheme in 2018. Since September, 18 public institutions are working on the pilot project, with the collaboration of Edicom to facilitate their incorporation to the system. Download the White Paper on e-Invoicing in France to find out all the details of this ‘dematerialization’ project.

In the United Kingdom, the National Health Service (NHS) is rolling out an eProcurement initiative whereby all transactions, purchasing processes and communications with the British public health sector are carried out electronically. March 31 is the deadline for suppliers to adapt to the receipt of orders from NHS access points, and by September 30, 2017 they must be able to manage their billing with this system. All these exchanges will take place within the PEPPOL network. If you would like more detailed information on the aims of this initiative and the deadlines for rollout in companies, we recommend you download this free white paper on the NHS eProcurement Strategy (available in English and Spanish).

In the Netherlands, from 1 January 2017, the central government will only require e-billing from suppliers with contracts signed as of January 1, 2017, through its own platform, known as Digipoort. Suppliers with contracts signed prior to this date are under no obligation, but may voluntarily decide to submit their invoices electronically at any time they see fit. To connect to the Digipoort platform, it is advisable to obtain a solution integrated with your company’s ERP to make the process transparent and agile.

Germany is currently working on a draft bill of the law scheduled to regulate e-invoicing in public procurement at federal level and currently pending its final approval. Aside from this, regional and municipal authorities will also be launching their own rules on e-invoicing. The standard planned in Germany would be a hybrid format designated “ZUGFeRD”, designed to serve both large, small and medium-sized businesses. This hybrid format would consist of a PDF A3 and an embedded XML, so that it can be viewed easily, while simultaneously providing the option of integrating the necessary data into the ERPs of businesses wishing to automate the process.

In Poland, as of January 2017,  companies with fewer than 250 employees and a business turnover of more than 2 million euros must submit their records to the Tax Authority electronically, in compliance with the SAF-T standard. Specifically, they are required to send the tax agency the file called VAT evidence or JPK_VAT. The obligation affects all companies registered in Poland for tax purposes, even though they may have no physical office in the country. Poland is pursuing a progressive adaptation to this system. Larger companies have been adapted since July 2016 and in January 2018 it will be the turn of SMEs and micro businesses.

In Belgium, the Flemish Government also steals a march on the European directive and is asking its suppliers to send and receive their bills electronically through its Mercurius platform as of January 1, 2017. Governments in Belgium have opted to use the PEPPOL standard, which promotes the use of a single XML standard (UBL 2.1) through the PEPPOL network. Edicom can connect to this network to deliver e-invoices to any European public administration.

Portugal has published Ordinance No. 302/2016, which regulates the standard XML format and allows easy export of a predefined set of accounting records in a readable and common format, designated SAF-T. The ordinance came into force on January 1, 2017, except for the data structure cited in Article 3, which takes effect on July 1, 2017.

EDICOM, certified PEPPOL platform Access Point

Accreditation as a PEPPOL Access Point or authorized third party enables Edicom to link up with the PEPPOL platform, through which private companies and governments in Europe can exchange any kind of e-documents.

Moreover, Edicom has a global Public Administrations HUB that ensures connectivity with any public body, transparently for the user and adapted to the legal and fiscal requirements of each country. Communications with any public body are automated through this HUB.

Edicom also has a Permanent Observatory on e-Invoicing worldwide, to ensure constant updating and knowledge of the regulations in each country affected and adaptations of our platforms to the specifications of the source and destination countries, thanks to our acknowledged experience in international markets.